If it is the first time secondary sites are publishing grades and sending home report cards, a couple of measures should be taken. The following are Illuminate recommendations for ensuring grades are posted successfully.
Teacher Posting/Publishing
1. After teachers post grades, but before they publish final grades (aka click the Publish button), they should verify that grades are accurate on their screen. Any student who should not receive a grade should not be submitted, etc.
2. Once grades are published, teachers should download the Excel file of the published grades. This is for their records.
Class/Section Grade Check
After teachers publish grades, final grades can be verified for all sections/students.
To do so, go to Reports > List Reports > select Prebuilts > open the Grade Posting Log. See the 'Grade Posting Log' help document for further information.
They should check the log for each class during this grading period:
- Do the grades look right?
- Is anyone missing?
- Did someone receive grades that should not have received a grade?
Missing Grades
The front office can verify that all grades have been published prior to printing by running the Missing Grades report.
To do so, go to Grades > Missing Grades then select the Session, Grading Period, Teachers and Courses to be verified.
Report Card Check
Before mailing report cards home, sites should spot check report cards for several students:
- Are grades accurate?
- Are credits accurate?
- Are GPA's accurate?
- Did the address information print correctly?
- Do you notice anything odd or out of place?
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