This lesson will guide you through the use of the Cal Grants GPA Extract. This allows you to download a copy of your electronic GPA submission by selected site(s) in the format required by Cal Grants.
Only users with the "Student GPA" permission will be able to use this feature.
Where to Start
1. Click on Grades.
2. Under Reporting, select Cal Grants Extract.
12th Grade Cal Grants Extract
1. Select the Site(s) you wish to run the extract for.
2. Select the As of Date you would like the extract to reflect.
3. Select the GPA Calculation. Note: This is must be set up by the District ahead of time and reflect the Cal Grant rules.
4. Press Submit.
After you press submit, you will receive a green success bar, to view the status of the extract and download it, click View Status.
On the Scheduled Jobs page you will see the status of the extract and once finished, you can click Download at the far right to obtain your submission.
Students Opting Out
On the Student Demographic Details page (Students > Search 2.0 > Select Search Criteria > Select Student) you will find a section labelled 'Graduation'. In this section you will see 'Exempt from GPA State Report', this is where Administrators can change a students status on the report. A checkmark for 'Yes' means the student will NOT be included in report, a checkmark for 'No' means a student WILL be included in the report.