When enrolling a student you may find that the student already exists in the system because their data was entered however they never actually attended school within the district and therefore there is no enrollment history. This lesson will show what to do if a student is found to already exist in the system during the Enrollment Pre-Search process but no enrollment history exists.
Where to Start
1. Click Students.
2. Under General, click Create New Student.
3. Then, enter search criteria and click Search.
Use Existing Student
If the student you are enrolling is found, click on the Student's Name.
If the student is not currently enrolled at another school then you will see a red bar with the words Click here to enroll this student. Then follow the steps in the "Create and Enroll a Student" lesson.
If the student is still currently enrolled at another site you will see a yellow bar with the name of the school site where they are enrolled. In most instances dual enrollment is not the norm. A student will need to be un-enrolled by the current site prior to proceeding.
Note: Best practice would be for the site the student is enrolled at to handle the un-enrollment process so that proper attendance procedures and exit options are performed. Then follow the steps in the "Create and Enroll a Student" lesson.
1. Enter the student's School, Effective Date and select Yes or No if a District Transfer.
2. Click Next.
3. Select the student's Grade Level and Enrollment Program.
4. Click Submit.
Review the information entered for the student and to edit, select edit at the top of the page.
Next Steps
You might be interested in viewing other lessons within the "Enrollment" chapter.