STAS is California's Student Attendance Summary is part of CALPADS or CA State Reporting for the End of Year submission process. The purpose is to collect specific attendance flag types on student attendance for the summary of the year. The window opens May 9 and submissions are able to be submitted as late as July 31.
Steps prior to the submission processes that can be taken that be need to be visited are reconciling absences, attendance procedures, and attendance flag setup. Since ADA and STAS tend to look at attendance differently, these are the areas that may need to be reviewed more in depth to prepare for a successful STAS submission.
The tool is now available live in your instance, found in Reports > State Reporting.
During the month of May, we are offering individual 1:1 support for STAS assistance.
To review availability and book a time, visit https://goo.gl/cwWcEG.
This is for STAS support only and any other topics will need to be addressed to your Implementation Manager. We do recommend to come prepared with specific questions and sample student IDs to make the meeting as efficient as possible.
ADA and STAS, while they both encobas attendance, actually report two different things, which is why there is confusion between procedures, needs, and use.
|Reports the Attendance Number
NEW (as of 2017) End Of Year State Report
|Allowed to have Unreconciled Absences
||Counts Reconciled Absence Flag Types
|Reported 3 times a Year
||Reported once a year to CALPADS
|Pre-K is counted towards ADA||Only K thru 12 is counted towards STAS
|Long Term IDS Pending does not count as an absence, but as an Other Non-Apportionment||Long Term IDS Pending counts as an absence because until the work is approved, they are not considered present. For Federal Reporting, they are either absent or present|
Home Hospital is handled as an attendance program. You can set the attendance program at the Session level (school site), Course level, Section level, or by Student Program Override (unless you are a continuation school).
For ADA purposes, any other procedures you are doing such as a specific attendance flag or other methods of recording, is perfectly fine. However, using the attendance program is required for STAS submission.
You learn more about Home Hospital and Attendance Procedures, here.
Flag Types are what is connecting attendance flags to STAS, not Flag Titles.
The following Flag Types are required for a successful submission and use of the tool:
- Excused Absence
- Unexcused Absence
- Out-Of-School Suspension
- In-School Suspension
- Incomplete Independent Study (includes incomplete and pending flags)
- Home Hospital
Flag titles, characters, etc. are at your District/LEA's discretion but the Flag Types must be in reference of the above list.
Yes. As soon as STAS was discussed last year, that was the only piece of hard evidence on how the tool needed to work. As a company, we have been promoting and showing how to reconcile attendance alongside using tools such as the Mass Attendance Tool to help.
We, like every other vendor, realize that this is change in practice for some District/LEA's where reconciling may or may not have been done.
For ADA purposes, it is not required. However for STAS, it is.
Absences that are not reconciled are not going to be pulled into the STAS report. Connecting to SENR, when you report, you have to enter and exit dates in the SENR. The STAS is going to make sure that the number of days calculated for expected attendance dates matches the count of dates through the SENR.
In short, yes you must reconcile. This will become more of a challenge with SENR, if not addressed now.
Long Term Independent Study traditionally is assigned to a student for specific period of 30 or 60 days at at time with a flag that is unreconciled. At the end of the period, the independent study teacher, case manager, or advisor reviews the work and assigns an appropriate flag for the total number of days the student's work was approved.
Building attendance procedures around submission periods as 30 or 60 days will make reconciliation processes and reporting much cleaner and more manageable.
Board Policy may indicate specific procedures on completing work and receiving appropriate marks. It is also at the discretion of the District or LEA on who can change attendance in regards to verifying absent or present for Long Term Independent Study only.
These students if accounted for correctly will not be on the last column of the STAS.