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Early On Error Report/Early On Date Preview Table

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Introduction

The "Early On Error Report" and "Early On Data Preview" table will show count information for students ages birth to three who are Early On eligible.  

Basic Information/FYIs

Permission to VIEW Early On Error Report/Early On Data Preview Table:  Any user(s) that have access to the "Student MSDS" section and the Special Ed extract will automatically have access.

FYIs about the " Early On Error Report" and "Early On Data Preview"

1.  The data in both "Early On Error Report" and the "Early On Data Preview" table come from the Time Capsule.  

2.  The "Early On Preview Table" displays just under the "Early On Error Report".  

3.  The "Early On Error Report"  and the "Early On Preview Table" contain hyperlinks to the appropriate data entry page.  NOTE:  Some will take you to the Time Capsule side (MSDS) while others will take you to the Current depending the data you wish to edit.  

NOTE:  The Early On Error Report does NOT replace the error report for MMSE eligible children. For students who are MMSE eligible you will also need to run the Error Report available on the Spec Ed Extract page in order to determine/correct any errors for required special education state reporting components.

Where to Start

For ISE Only Users select Student -> Early On Error Report.

For Multi-product Users (DnA and ISE, ISE and ISI, etc.) select Special Ed -> Early On Error Report.

Early On Error Report

1.  Select the District from the dropdown.    NOTE:  The ISD can also be selected to view the data errors, etc.

2.  Select the Start Date (NOTE: The date defaults to the same start date selected in the Time Capsule.)  

3.  Select the End Date (NOTE: The date defaults to the same end date selected in the Time Capsule.)

4.  Select Submit.

Early On Error Report Overview:

1.  Student's name and UIC column.

2.  Component (Early On) column.

3.  This column shows the Characteristic for Count (i.e. Timely Start of Service, Part C Exit Reason, etc.)

4.  The Code Error column will show the code number.

5.  The Message column will show the Code Error Translation/hyperlink to view/make changes.  

6.  The Definition column provides further information on the expected data.

1. Review the Error Codes, Message(s) and Definition(s).

2.  Click on the blue hyperlink in the Message column to view/make changes to the data.  Note: To open up a new tab hold down the Control Key (or Command Key for Mac Users) while clicking on the blue hyperlink. This will open another tab while keeping the Error Report Open on the original tab.

3.  Continue correcting errors until all have been addressed.

4.  Run the Early On Error Report to verify all errors have been addressed in the Time Capsule.

Tips:  

*If you ONLY correct the errors in the Time Capsule the errors will still exist in LIVE.

*Only pull a new Time Capsule in the days leading up to Count.  Once Count Day has arrived, do one last pull at the end of the day and do not pull another Time Capsule until your data has been uploaded, verified, etc. in MSDS.

Early On Data Preview Table

This table allows the user to preview the data that will be contained in the Partial Spec Ed. Extract and the Special Ed Extract.  

1. To download into Excel, PDF, Tab delimited, etc. use the appropriate download option.

2.  To view the page and/or make changes to the Time Capsule data shown, click on the blue field which is a hyperlink.  Tip: Hold down the Control Key (Command Key for Mac Users) while clicking on the data to open up in a new tab. REMEMBER to make changes on the LIVE side as appropriate as well.

Early On Error Report Codes
Component Characteristic Error Message Where the Field is Located in Illuminate NOTES/FYIs
Part B Referral SEA Notification SEA Notification is blank. This field is required when submitting Part B Referral data. Early On Transition *Enrollment ending does not count as exiting Early On in ISE. Users must enter the EO exit reason and exit date in the EO section of ISE to be considered exited.
Part B Referral LEA Notification LEA Notification is blank. This field is required when submitting Part B Referral data. Early On Transition
Part C Assessment Data Source "bad value" is an invalid value for Data Source. Early On Assessment (birth - 2 yr olds)
Part C Assessment Data Source If you submit code "F" (Other) in this characteristic you must also submit the Other Source Comments characteristic. Early On Assessment (birth - 2 yr olds)
Part C Assessment Data Source If you submit a code other than "F" (Other) in this characteristic, the Other Source Comments characteristic cannot be reported. Early On Assessment (birth - 2 yr olds)
Part C Assessment Data Source Data Source is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment Assessment Date Assessment Date (2013-01-01) must be greater than or equal to the child's date of birth (2014-08-18). Early On Assessment (birth - 2 yr olds)
Part C Assessment Asessment Date Assessment Date (2016-20-01) must be on or before the count date (2016-08-18). Early On Assessment (birth - 2 yr olds)
Part C Assessment Assessment Date Assessment Date is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment Assessment Type "bad value" is an invalid value for Assessment Type. Early On Assessment (birth - 2 yr olds)
Part C Assessment Assessment Type Assessment Type is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input "bad value" is an invalid value for Parent Input. Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input If you submit code "A" (Meeting) or "B" (Collected Separately) in this characteristic, you must also submit the Parent Input Date characteristic. Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input If you submit code "D" (Not included) in this characteristic, the Parent Input Date characteristic cannot be reported. Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input Parent Input is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input Date Parent Input Date (2010-01-01) must be greater than or equal to the child's date of birth (2013-10-27). Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input Date Parent Input Date () must be on or before count day (). Early On Assessment (birth - 2 yr olds)
Part C Assessment Parent Input Date When this characteristic is reported and the Parent Input characteristic is submitted with code "C" (Incorporated in assessment), the Parent Input Date must be the same as the Assessment Date. Early On Assessment (birth - 2 yr olds)
Part C Assessment Social Relationships "bad value" is an invalid value for Social Relationships. Early On Assessment (birth - 2 yr olds)
Part C Assessment Social Relationships Social Relationships is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment New Social Relationships New Social Relationships is blank. This characteristic must be reported when the Assessment Type characteristic is reported with code "02" (Annual) or "03" (Exit) Early On Assessment (birth - 2 yr olds)
Part C Assessment New Social Relationships Invalid value for New Social Relationships. Value should be blank with Assessment Type "01" (Entrance). Early On Assessment (birth - 2 yr olds)
Part C Assessment Knowledge Skills "bad value" is an invalid value for Knowledge Skills. Early On Assessment (birth - 2 yr olds)
Part C Assessment Knowledge Skills Knowledge Skills is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment New Knowledge Skills New Knowledge Skills is blank. This characteristic must be reported when the Assessment Type characteristic is reported with code "02" (Annual) or "03" (Exit) Early On Assessment (birth - 2 yr olds)
Part C Assessment New Knowledge Skills Invalid value for New Knowledge Skills. Value should be blank with Assessment Type "01" (Entrance). Early On Assessment (birth - 2 yr olds)
Part C Assessment Actions "bad value" is an invalid value for Actions. Early On Assessment (birth - 2 yr olds)
Part C Assessment Actions Actions is blank. You are required to report this characteristic when the Part C Assessment Component is submitted. Early On Assessment (birth - 2 yr olds)
Part C Assessment New Actions New Actions is blank. This characteristic must be reported when the Assessment Type characteristic is reported with code "02" (Annual) or "03" (Exit) Early On Assessment (birth - 2 yr olds)
Part C Assessment New Actions Invalid value for New Actions. Value should be blank with Assessment Type "01" (Entrance). Early On Assessment (birth - 2 yr olds)
Early On Service Coord Agency Service Coord Agency is required and cannot be blank. Early On
Early On Service Coord Agency "bad value" is an invalid value for Service Coord Agency. Early On
Early On Primary Service Setting Primary Service Setting is required and cannot be blank. Early On
Early On Primary Service Setting "bad value" is an invalid value for Primary Service Setting. Early On
Early On Service Code Service Code is required and cannot be blank. Early On Service
Early On Service Code "bad value" is an invalid value for Service Code. Early On Service
Early On Current IFSP Date Current IFSP Date is required and cannot be blank. Early On
Early On Timely Start Of Service Timely Start Of Service is required and cannot be blank. Early On
Early On Timely Start Of Service "bad value" is an invalid value for Timely Start Of Service. Ealry On
Early On Part C Exit Reason "bad code" is an invalid value for Part C Exit Reason. Early On
Early On Part C Exit Reason Missing Part C Exit Date. When this characteristic is reported, a valid date must also be reported in the Part C Exit Date characteristic. Early On to VIEW Part C Exit Reason.
Early On Part C Exit Reason Missing Part B Referral. When code 30 is submitted, the Part B Referral Component must also be reported. To VIEW/Change Early On Exit Reason go to Early On. To VIEW/ADD Referral Date to go Important Dates.
Early On Part C Exit Date Missing Part C Exit Reason. When this characteristic is reported, a valid exit reason must also be reported in the Part C Exit Reason characteristic Early On
Early On Part C Exit Date Part C Exit Date (2016-04-02) must be on or after the Current IFSP Date (2016-05-02). Early On
Early On Part C Exit Date Part C Exit Date (2016-09-02) must be on or before the pupil membership count date (2016-05-02). Early On
Early On Part C Exit Date Part C Exit Date () must be on or before the Pupil Membership count day () Early On
Early On Transition IFSP "bad value" is an invalid value for Transition IFSP. Early On Transition
Early On Transition IFSP Child was too young for a Transition IFSP. Transition IFSP is populated and child was less than 2 on count day () Early On Transition
Early On Transition Conference "bad value" is an invalid value for Transition Conference. Early On Transition
Early On Transition Conference Child was too old for a Transition Conference. Transition Conference is populated and child was older than 4 on count day () Early On Transition
Early On Student is 2.3 years of age or older and a Transition Conference has not been completed.
Early On EO Service Student has associated service as active and there are no Student Contact Logs for MSDS Count Period due to active service. IFSP Student Contact Log
Initial IFSP Referral Date Child was too old for an IFSP Referral. Child was 3 or older on the Referral Date (2016-09-22). Initial IFSP
Initial IFSP Referral Date Referral Date () must be prior to the collection count date (). Initial IFSP
Initial IFSP Referral Date Referral Date (2014-06-10) must be greater than or equal to the child's date of birth (2014-06-13). Initial IFSP
Initial IFSP Referral Agency "bad value" is an invalid value for Referral Agency. Initial IFSP
Initial IFSP IFSP Timeliness "bad value" is an invalid value for IFSP Timeliness.
Initial IFSP Result of Initial IFSP "bad value" is an invalid value for Result of Initial IFSP. Initial IFSP
Initial IFSP Initial IFSP Date Initial IFSP Date () must be on or before the collection count date () Initial IFSP
Initial IFSP Initial IFSP Date Initial IFSP Date (2010-01-01) must be greater than or equal to the child's date of birth (2015-09-13). Initial IFSP
Initial IFSP Initial IFSP Date Initial IFSP Date (2010-01-01) must be greater than or equal to the Referral Date (2017-01-10). Initial IFSP
Initial IFSP Initial IFSP Date Initial IFSP Date (2018-01-01) must be on or before the Current IFSP Date (2016-11-10). Initial IFSP
Initial IFSP Referral Date The date the lead agency or EIS provider receives the referral of the child. Initial IFSP
Initial IFSP Referral Agency The type of agency that notified the responsible agency the child may potentially be eligible for Part C services. Initial IFSP
Initial IFSP IFSP Timeliness Indicate if the IFSP was completed within the required timeline. Initial IFSP
Initial IFSP Result of Initial IFSP Indicate the results of the eligibility determination. Initial IFSP
Eligibility Reason Eligibility Reason The reason for the student to be early on eligible for either or both established condition and developmental delay. IFSP
Frequency of Service 1 Frequency of Service 1 Missing contact log entry for 'Physical Therapy' (service_1) EO Service Student has associated service as active and there are no Student Contact Logs for MSDS Count Period due to active service

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