Lightning Grader offers grading via document camera or webcam, as well as uploading a .pdf, .tiff, .png, or .jpeg. Outlined below are some tips to convert your paper assessment to one of the mentioned file types.
Before You Begin
Why Use a Sheet-Fed Scanner? We highly encourage users to “scan” student answer sheets using a sheet-fed Scanner for larger assessments. Using a traditional scanner (e.g. Fujitsu 6130 or Brother MFC machine) you can easily upload hundreds, even thousands of assessment sheets in no time. This can be done by using a scanner to scan student answer sheets onto a computer as PDF, JPEG, JPG, PNG, TIF or TIFF files in a folder on your computer. The files can then be uploaded to process the images into an assessment.
What are the benefits? The benefits of using a sheet-fed scanner are no reflection, clear crisp images, improved accuracy, faster grading, better organization, and minimal user interaction. Often times, the file can be uploaded and in a short period of time the sheets will be graded, placing scores in the correct spot without any intervention after file upload. Student scores will always return to the assessment the answer sheet was printed from.
- Lightning Grader recommends scans of less than 100 pages at a time. Scanning a larger stack can shift the orientation of the sheets as they are fed in the scanner. This can cut off marker pads or the QR code and the sheets will not grade.
- This also reduces the size of the file. Lightning grader will not accept a file that is greater than 50 mb.
- Lightning Grader will grade a file with sheets out of order and upside down. However, we recommend organizing sheets so that they are all in one orientation so that if any issues arise, finding and fixing them will be easier.
- Use a flash drive or email?
- If your scanner has the option, we suggest transferring the scanned file via email. This way the file can be stored in the cloud and accessed at a later date.
- When receiving the file from the scanner, we recommend renaming the file to either the assessment name with the date or some other relevant name. This will help when navigating to the file as well as when it is in our system.
- If you are using the Multiple Answer Sheets Per Page feature, please make sure the answer sheets are cut in half prior to scanning. Lightning Grader will not scan a single 8.5" x 11" page with two answer sheets at this time.
- What are the default settings for your scanner? (These can typically be accessed through the settings on your scanner.)
- Is it scaling the scan?
- The “scale” or “zoom” should be set at 100%.
- Is the correct paper size chosen?
- Depending on the paper used, please choose the correct size (commonly 8.5” x 11”) or simply set the scanner setting to “auto”.
- If using the Multiple Answer Sheets Per Page feature: pages must be cut in half and scanned in as 8.5" x 11" files.
- What file format is selected?
- Lightning Grader recommends using the PDF format. However, we support .pdf, .tiff, .tif, .png, .jpg, .jpeg, and .bmp.
- Is it scaling the scan?
Scan your answer sheets on your device.
Once the file has been transferred to your computer you can now store it or immediately upload it for grading. First navigate to the correct page, then navigate to your file, and follow the proceeding steps.
Note: There are many different scanners out there and we have no way to encompass them all in this instruction, we cannot provide technical support for your sheet-fed scanner. We have outlined best practices for scanning Lightning Grader sheets to produce images that encompass the full testing area as well as basic functionality.
2. Once on the assessment overview page, click Administration > Grade from Scanner.
You may not use the sheet fed scanner to scan the answer key when creating a new Manual/Hybrid Assessment. You may either use a webcam or document camera to scan the answer key, or you may manually enter the answers.
3. Once on the Grade from Scanner page, click the Upload a File area or simply drag and drop the file for grading.
4. Navigate to the folder on your computer that contains your student's answer sheet images. Make sure you are accessing the right images for your particular assessment! Select or highlight single or multiple files you would like to upload. Click OK.
4. The file will appear in your file upload list.
5. Once the file is in the table, the status will go from ‘Pending’ to ‘Grading’ to either ‘Finished’, 'Not Graded’, or ‘Needs Reviewed’.
If the Status is marked as “Sheets Need Review”, you can click on “Review All Sheets” under Actions, to either fix an issue or review the constructed response questions.
7. If you get the status of ‘Not Graded’ this could be because of an intermittent internet connection or the file contains issues that we cannot identify. Please reupload the file or rescan the sheets and upload a new file to the grader.
8. Once all sheets with issues have been reviewed, upon return to the file upload page the status will turn green to “Finished”.
Reviewing answer sheets is to submit student responses and check everything is being submitted as expected.
This option will help to narrow the sheets to review for students that need it.
- Based on the pre-slugged answer sheet, the Student ID will be verified with that in your account.
- As you select the answers, the answer sheet will highlight where the answer is for quick and easy view
- Any Constructed Response or Teacher Graded items, will need to be evaluated and graded within Enter/Edit.
- When you have completed reviewing the student's responses, mark sure to Mark As Reviewed.
- Change to another student by selecting a Student's Name and ID.
- By default, any changes are Autosaved but if disabled, the Save button is available when changes have been made to the student's responses.
Most Common: The assessment includes a Constructed Response question (Teacher-Graded) and the questions needs to be reviewed in order to assign points.
If the status of Sheets Need Review appears in the status for file uploads, here is why:
- The QR code has writing or is illegible due to the scan.
- The Student ID area has writing or is illegible.
- The answers filled in do not match the expected number of answers (expecting 1 answer but 2 are filled in).
Learn how to troubleshoot the above by visiting Sheet Fed Scanning in Scanning Troubleshooting for Teachers.
Once the student responses have been saved, you will be able to access the data from within the Assessment's Overview page.
If your assessment included any constructed response questions you will have to manually review and score those questions.
Ready to review your Teacher Graded items and see student work? Visit Enter, Edit or Delete Student Responses Manually get started.