The courses.txt file is one of the first files where both state and federally reported fields first appear. Due to this, and also due to the quantity of data brought over in this file, there is a considerable amount accuracy validation needed for the course.txt. These accuracy checks are essential since courses will be referenced for the mastschd.txt and roster.txt imports. Additionally, the data imported via the courses.txt will be utilized for GPA calculations, Grad Checks, Report Cards, Transcripts, CRDC reporting, and CALPADs reporting just to name a few. Once again, time spent confirming data accuracy now will prevent major data hold-ups down the line.
Who should be involved in this validation
- Illuminate Data Lead
- District Secondary Education Lead
- Site Master Scheduler and Grade Leads
The process for validating course data
Since there are a considerable number of accuracy validations for the courses.txt import, there are a series of sub-articles to help navigate through the course data validation process. Review each of the following below:
- Courses: Department Name - Data Accuracy and Validation
- Courses: Course Credits and Max Credits - Data Accuracy and Validation
- Courses: Course Weights - Data Accuracy and Validation
- Courses: Grade Level (low/high) - Data Accuracy and Validation
- Courses: State Data - Data Accuracy and Validation
- Courses: Applicable Grade Marks - Data Accuracy and Validation
As you proceed through each of the above course validation processes, keep in mind, that if you are manually editing data through the Illuminate user interface, any changes that you make can be overwritten by subsequent imports. Make sure to have a plan: fix via imports or fix manually. Trying to do both may lead to unwanted overwrites to your manually updated data.