One of the more commonly mis-imported fields is the Department Name. Since other systems track Department Name differently, there is usually a high chance that the data extracted is not ‘clean’. With that in mind, there are two steps to confirming accuracy of Department Name.
- To begin, click on your admin gear and select Department management from the dropdown.
*Note: You can also navigate the system using the Quick Switcher. If you are using a PC, hit CTRL and the letter K on your keyboard. If you are using a Mac, hit command and the letter K. Next, you will see a pop-up modal on your screen. Type the menu heading or task you want to complete, in this case you would type “Department Management”.
2. Next, click on the Dropdown to view your Department List. If there are Departments that are duplicates or inaccurate, you will need to adjust your courses.txt file and re-import.
Once this has been done, the next step is to check that your courses have been properly line up with departments. This step should be done after the Department list has been cleaned up and in conjunction with ACV 2.
- To begin, make sure you are signed in at the District Level (using your control panel) and click on the Scheduling tab.
- Next, click on Course Details.
- Once on the Course Details page, you will be able to Search for all of your imported Courses. To see all courses, select All from the “Is Active” dropdown.
- This will generate a list of all courses that have successfully been imported in. (At this time, it is good idea to check the total number of courses. If the total number of available courses exceeds 2,000, there might be an issue with the import unless, of course, your district actually has a course catalog of 2,000+.)
- Look for the column title Credits. Right above this you will see the Excel icon and the PDF icon . Click the Excel icon to download the import Course List.
In Excel, review to make sure all Course Names are accurate, that the appropriate Departments have been affiliated to the Course, the Length is accurate, and the School Type is correct. If any errors exist, consult your courses.txt and make necessary adjustments to the extract, within your prior system, or directly to the courses.txt file.