Description: The P223 is used to determine student Full Time Equivalency (FTE) and enrollment for districts. The report can be run at the serving district level and resident district level. School districts use the report to determine the amount of funding they should receive for instructional services given to students. The report also tracks claims on FTE for any students that fall into the below described program categories.
- Vocational Program: If a Course has a CIP code set, the student being scheduled in this course counts towards the vocational numbers.
- RS Students: Courses with the "Running Start" course designation cause this part of a student's schedule to contribute to the RS headcount/FTE.
- College RS Only: Students who are only in "Running Start" courses and no other courses will contribute to College Only RS.
- Non-Vocational RS: If the course is RS and not vocational, this part of the student's schedule counts towards non-vocational RS.
- Vocational RS: If the course is RS and vocational, this part of the student's schedule counts towards vocational RS.
- TBIP: Any students who are in one of the ELL/TBIP language programs (via student programs) will count towards the TBIP counts.
- TBIP Exited: Any students who were in one of the ELL/TBIP language programs last year and had a WELPA placement score last year >=4
- Skills Center Program: If the section has the Skills Center option set to yes, the section will cause that part of the student's schedule to contribute to the Skills Center FTE
- Alternative Learning Experience (ALE): If the section has any ALE program set, the section will cause that part of the student's schedule to count towards the ALE FTE
FTE Calculations:
- Enrollment Head Count on the P223 is pulling any students with valid K-12 enrollment records (or any grades with in your current site).
- The FTE Count on the P223 is calculated by determining if students meet the minimum required number of course minutes in their schedules as defined by WA state law. In WA (and link provided here) students in K-3 get 1.0 FTE with the expectation that they have at least 1200 scheduled minutes of classes per week. In grades 4-12 that number is 1500 scheduled minutes. This is across all a student's given courses. For example, if I am in 8th grade and I have 5 classes each week and each class meets for 300 min per week, then my total min per week would be 1500. That would give me an FTE of 1.0. But if I only take 4 classes then my minutes come out to 1200 so my FTE is .8. The 1200 and 1500 are stored on the back end and feed into the report automatically. Those two numbers are constant. The portion you have control over is determining the weekly number of min each course-section meets. Users DO need to put minimum number of minutes against all of your course-sections that you expect to enroll students into AND that you expect to get FTE for those courses. Those minutes can be added by going to Scheduling> Live Sections > filter for the course-sections you need > Edit and apply the number of "instructional minutes per week" that section meets.
- FTE Override: On a student's enrollment history record there is also an FTE override value. This can be used to override the calculations that are based on course minimums. So if you know a student will have less than a full course load, but for whatever reason should still get 1 FTE you can use this field to override the report. This field is not used often and usually for programmatic reasons determined by a district. Your implementation manager can go over where to locate this field should you need additional support.
P-223 Report
P-223 Audit Report
