This article answers Frequently Asked Questions regarding transitioning from the Legacy Item Bank (LIB) to the new Item Bank. Questions and answers are split into the categories of Migration, Road Map, Content, Items, Assessments, Online Testing, Reports & Data, and Miscellaneous.
It is highly recommended users request all their items be migrated to the new Item Bank before attempting to duplicate assessments from the Legacy Item Bank to the new Item Bank. Requests should be submitted to the DnA Support Team.
Transition Timeline
- Have an Administrator submit a request to Support so that authored items can be migrated from the Legacy Item Bank to the new Item Bank.
- NOTE: This process can take up to 2 weeks.
- Once authored items have been migrated, a tool is available to duplicate assessments from the Legacy Item Bank to the new Item Bank.
- An Administrator can submit a request to Support to disable the Legacy Item Bank (when the school/district is ready).
- If not already disabled, the Legacy Item Bank will no longer be available after June 30, 2024.
Overview
Transitioning to the new Item Bank is a process where all users and user-created content will be migrated/duplicated into the new Item Bank. Assessments can also be duplicated from the Legacy Item Bank into the new Item Bank.
As districts are transitioned to the new Item Bank, all users and any supported user-created items will be migrated to the new Item Bank from the Legacy Item Bank. When the district is ready, DnA will disable the Legacy Item Bank from the district's account, so they can use the new Item Bank moving forward.
There is a new tool allowing users to duplicate assessments from the Legacy Item Bank into the new Item Bank. This is done by individual assessment to encourage careful review of the items, weights, standards, etc. before publishing and administering the assessment. Take a look at Duplicate a Legacy Item Bank Assessment into New Item Bank to learn more.
To migrate items to the new Item Bank, users do need to submit a support request. To migrate assessments, this can be done individually from the View Assessments page in the Actions drop down. Take a look at Duplicate a Legacy Item Bank Assessment into New Item Bank to learn more.
A majority of authored items and passages will be migrated over, with some exceptions.
- Please contact Support and request to have Legacy Item Bank items migrated into the new Item Bank.
- If the item hasn't been revised in over a year AND hasn't been used on an assessment in over 2 years, it will be excluded from the migration.
See the outlined exceptions below:
| Item Types that will migrate | Item Types that will NOT migrate |
|---|---|
| Constructed Response with 1 Basic Rubric |
Multi-Part Items |
| Constructed Response with Multi Trait Rubric | |
| Drag and Drop | |
| Drawing Response | |
| Evidence Based Selected Response | Any items with a rubric (other than Constructed Response) |
| Explicit Constructed Response | |
| Hot Spot | |
| Hot Text | |
| Inline Dropdown | Items without correct answers selected |
| Math Equation Response | |
| Multiple Binary | |
| Multiple Choice | |
| Multiple Select | Item Materials |
| Charting | |
| Classification | |
| Graphing | |
| Match List | Items with images which are not accepted by the new Item Bank |
| Matching Table | |
| Number Line | |
| Ordering |
Users will need to navigate to Assessments > Browse Item Bank > select the My Items checkbox under Bank to see their items.
By default, all authored items will be migrated from the Legacy Item Bank to the new Item Bank. If districts would like to specify certain banks or items to migrate, it's possible to limit the migration to those items only. Assessments are duplicated from the Legacy Item Bank to the new Item Bank on a per assessment basis, so the display can control which assessments are duplicated into the new Item Bank assessments.
Any items which do not migrate over will need to be re-authored in the new Item Bank, if supported.
Users do not have to move their assessments from the Legacy Item Bank to the new Item Bank unless that assessment is needed for future administrations.
When duplicating assessments from the Legacy Item Bank to the new Item Bank, all supported content will be migrated. However, with any migration, some things will not migrate over and will need to be re-created, which is the case for Question Groups and Tags.
These items will remain intact in the Legacy Item Bank and can be re-authored in the new Item Bank. We are working to support Multi-Part Items so those will be migrated once we support them in the new Item Bank without needing to be re-authored.
Master ID (will be Legacy ID) is the ID given to items in the Legacy Item Bank (for authored and Inspect items), and External ID is the ID given by DnA's internal Content creation team.
The name will remain the same; however, users have the option of updating the title.
The assessment title may display in the Draft folder as different from the original assessment shown on the View Assessments page because the assessment title for the new Item Bank assessment displayed to match what the assessment is called in the Legacy Item Bank. Once you edit the draft assessment, you can select the assessment title in the top left to change the title of the assessment.
Yes. Users have the ability to duplicate assessments individually, therefore selecting which assessments to roll over. Take a look at Duplicate a Legacy Item Bank Assessment into New Item Bank to learn more.
The Test ID and hyperlink will not stay the same. If an assessment is duplicated, an entirely new assessment is created, thus generating a new ID and hyperlink.
Once the items and/or assessments are migrated/duplicated from the Legacy Item Bank to the new Item Bank, there will be a version of the item/assessment in both places that function independently of each other. Revisions would need to be made to items/assessments in both the Legacy Item Bank and the new Item Bank.
No, audio on authored items will not migrate, and will need to be manually added to items in the new Item Bank.
Any items which do not migrate will still exist in the Legacy Item Bank. The items will need to be re-created using item authoring (for supported item types) in the new Item Bank.
If users attempt to search for an item in the new Item Bank and cannot locate it, it's possible the item did not migrate, and would need to be rebuilt. If multiple items are found to be missing after the migration, reach out to Support for additional help.
Once an assessment has been duplicated from the Legacy Item Bank to the new Item Bank, and the Legacy Item Bank has been disabled, we suggest users download the PDF of the Legacy Item Bank assessment to compare with the new Item Bank assessment draft. This allows an easy comparison to see what did and did not transfer.
Districts will be transitioned in phases based on available functionality in the new Item Bank. Some districts may have access to both temporarily, but the plan is to have all districts transitioned to the new Item Bank and will deprecate the Legacy Item Bank for the 2024-2025 school year.
Authoring for Constructed Response items with multi trait rubrics is now available in the new Item Bank. Legacy Item Bank items with multi-level rubrics that were migrated before this release will not have transferred to the new Item Bank, but these items will be included in migrations moving forward.
The Legacy Item Bank will be deprecated prior to the start of the 2024-25 school year on June 30. Existing Legacy Item Bank assessments will still be accessible, but will not be administerable after this date.
Supporting additional calculators and online testing tools for items in the new Item Bank is currently being considered.
This possibility is currently being considered.
Yes, a new passage can be added to a new Item Bank item. However, this feature does not currently have all of the functions of the Legacy Item Bank passage authoring. Passage authoring is currently in development.
Passage authoring is currently in development. Therefore, some formatting buttons/tools are available. Numbered lines/passages and charts are not currently supported. This is being considered as we work to build out passage authoring. In the meantime, building the item in the Legacy Item Bank and migrating it to the new Item Bank is not ideal, as those HTML additions do not always migrate well, and can cause issues with the rendering and/or editing of the item/passage in the new Item Bank.
Passage authoring is being built out, and paired passages are not currently supported. However, this is being considered as an enhancement. In the meantime, users can insert a line of dashes between passages, and include both passage texts in the same passage linked to items.
Passage authoring is currently in development, and resizing the image is not currently supported. In the meantime, users can edit the image size outside of DnA, and insert a smaller image.
Tables are not currently supported. As a workaround, users can create a table in another editing tool, and insert the table as a screenshot/image into the item.
At this time, the new Item Bank supports scoring up to 75 points for simple rubric Constructed Response items administered online, and up to 9 points for administrations via bubble sheets or Grade by Camera/Scanner; higher max points for these paper/pencil administrations will need to be manually scored in Enter/Edit.
Multi trait rubrics are also available for Constructed Response items, allowing up to 10 different scales, each with up to 10 different traits, which can be awarded up to 10 points each.
Rubric-less scoring is currently being considered. As a workaround, users can create a placeholder Constructed Response question to use for scoring.
View the Create a Constructed Response Item article to learn more.
Multi-Part Items are not currently supported in the new Item Bank. However, the development work to support these items is currently in progress. At this time, the item would need to be re-created with each part being a standalone question linked to the same assessment.
There is not currently functionality to record answers as responses. The request is being considering for future enhancements. As a workaround, using Skills Assessments is recommended.
This is still being determined. Currently, once the Legacy Item Bank is disabled, any assessments will be disabled from being administered. However, they will still be viewable for historical data.
An Inspect Spanish item bank is available for purchase. Districts should reach out to their Customer Success Manager (CSM) to learn more.
No, the new Item Bank does not have a public bank. Any items authored and published to the public bank in the Legacy Item Bank will migrate tied to the original author, and appear in My Items or other banks where the item was published.
DnA's Content team is always building out new items aligned to standards. It is highly suggested to send an email to Feedback@YourInspect.com with questions about new items coming soon!
Yes, all DOK levels are represented in prebuilt assessments. DnA works to ensure a representative spread across levels 1, 2, and 3.
There are Inspect prebuilt assessments built by DnA's internal Content team which cover various standards. DnA has a variety of prebuilt assessments that serve different purposes at different granularities. Although none are specific to individual standards, DnA's Cluster Quizzes are the more granular. For additional information, take a look at https://www.illuminateed.com/illuminate-content-resources/.
Capabilities
For Inspect content, users can use the Fluence ID - External ID in the Legacy Item Bank to search for the items in the new Item Bank using the External ID option from the search drop down.
For user-authored content, users can use the Legacy ID in the Legacy Item Bank to search for the items in the new Item Bank using the Legacy ID option from the search drop down.
When authoring a Constructed Response item, users can adjust the max points for simple rubrics up to 9 points for administrations via bubble sheets or Grade by Camera/Scanner, and up to 75 points for online administrations.
Multi trait rubrics are also available for Constructed Response items, allowing up to 10 different scales, each with up to 10 different traits, which can be awarded up to 10 points each. These multi trait rubrics allow different traits to be scored differently. For instance, if the traits Organization and Evidence are scored out of 4, whereas Conventions is scored out of 2, then Organization and Evidence can be traits under Scale 1, with a maximum awarded 4 points, while Conventions can be a trait under Scale 2, with a maximum 2 points.
View the Create a Constructed Response Item article to learn more.
Yes! Users can duplicate items to edit/revise and make additional versions of the original.
The author of an item can edit that item using the 3 dot menu button on the item card.
These short keys are not currently supported. Users must use the available buttons to apply the font styles when authoring in the new Item Bank.
Yes, otherwise the original item will be altered. A copy of the item itself would need to be created and then included in the duplicated version of the assessment.
Saving items as drafts allows the user to come back and edit the item before publishing, rather than publishing and then editing, which changes the revision. All items must be published prior to publishing the assessment the items are added to.
Users would need to check the permissions for locked items.
Yes! Users can duplicate assessments to edit/revise and make additional versions of the original assessment.
Users can filter the View Assessments list by new Item Bank assessments and then search by title.
Yes, Assessment Views will have to be rebuilt using new new Item Bank assessments.
Users can edit/revise items in the new Item Bank, and those revisions will pass through to the assessment option selected when publishing. The revision will not pass through to any assessments with student data or an administration in which a student has started testing.
Yes, take a look at Enabling Question Groups on Item Bank Assessments to learn more.
If students have already begun testing and data is already attached to the assessment, it would need to be duplicated, and the revised item added. Alternatively, users could mark the incorrect item as Extra Credit on the current administration of the assessment.
Yes! Take a look at Personalized Review Assignments Overview to learn more.
Users can edit/revise items in the new Item Bank, and those revisions will pass through to the assessment option selected when publishing. The revision will not pass through to any assessments with student data or an administration in which a student has started testing. If a revision was made which would change the correct answer, marking the item as Extra Credit for the administration already started is recommended.
Please Note: The author of an item is the only one who can edit their items using the 3 dot menu on the item card.
The Printer Icon at the top right of Assessment Creation/Management allows users to print their assessment when either a draft or after being published. Only items which are marked with the paper icon are print compatible.
Teachers can use the Depth of Knowledge filters when searching for items in the new Item Bank.
When items are locked (whether on an assessment or not), only users with locked item permissions can view them when browsing for items in the new Item Bank.
The answer choices for Multiple Choice items will only be shuffled if the assessment is both configured to allow shuffling and the particular item doesn't have lock choice order turned on.
For the use case described, it should be fine to leave the lock choice order setting in its default value as long as the relevant assessment administration's Online Testing Administration Settings has Randomize Answer Choices set to Normal Choice Order.
"Normal" is the default value. The item level "lock choice order" setting is primarily for an item where the answer choices should never be randomized (e.g. if there is an "all of the above" answer choice).
This warning message appears when duplicating any assessment in the new Item Bank, regardless of if materials are attached. In the new Item Bank, materials are only able to be added at the assessment level (not at the item level). Therefore, users should check the original assessment for any added materials to ensure any attachments that may not copy to the duplicated version of the assessment are accounted for.
In this case, it is recommended to create an assessment with all items that are supported for printing. Any items which indicate the paper icon in the item card will be printable. Any items which are online only (the computer monitor icon) will not print.
Yes, Live Proctoring is supported for new Item Bank assessments!
The main issue with Live Proctoring is editing the administration window after students have already started testing. This breaks the assessment ID link between the new Item Bank and Live Proctoring, and causes a spinning wheel with no student responses shown.
In these cases, using Live Proctoring with Pacing mode is recommended. Take a look at Live Proctoring Tools to learn more.
Yes, there are reports to view data for both assessments, and all historical assessment data will be available to view in reports.
A few example reports are:
Historical data will not be removed.
Yes, users with permission to Install Packages can submit new Item Bank assessments to the ZE Library. Once submitted, other districts can install and access the assessment. Take a look at Submit to ZE Library to learn more.
Item Weight determines the "importance" of the item relative to the entire assessment score. For example, Enter/Edit shows the item scored as all or nothing - 0 for nothing and 1 for all correct. If a student receives a 0, they would not earn any of the weight (or points) of the item. If a student receives a 1, they would receive the entire weight (or points) of the item. Students can only earn parts of the credit/weight if Partial Scoring is enabled for a MS or EBSR item.
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