Articles in this section

Import Data into an Acadience or DIBELS Assessments

Avatar
Karen Nguyen
Updated
Follow

This lesson will guide you through the process of uploading student response data for an Acadience or DIBELS assessment.

Before You Start

Prepare Your File

Create or download an Acadience DIBELS file containing student scores for a specific Grade Level and Academic Year.

Required Fields

Your file must contain the following information to import successfully:

Acadience/DIBELS Beginning, Middle, End:

  1. Local Student ID.
  2. Academic Year.

Acadience/DIBELS Progress Monitoring:

  1. Local Student ID.
  2. Date Taken. Accepted formats: MM/DD/YY, MM/DD/YYYY.

The Academic Year field needs to be the second date in the academic year. If your file is for 2018-2019, the Academic Year field needs to be 2019.

File Format

Your file needs to be saved in one of these formats:

  • Comma Delimited
  • Tab Delimited
  • Semicolon Delimited
  • Colon Delimited

Keep in mind that you can typically turn another file type (such as Excel/.xls) into one of these formats (such as Tab Delimited) by opening the file, clicking File, selecting Save As, and selecting the new file format from the Save As Type drop down menu. Just be sure you widen your columns sufficiently in the initial file so that none of your data "jumps columns" during the transfer.

Where to Start

  1. Click on the Assessments tab.
  2. Under General, select View Assessments.

Select an Assessment

  1. Search for your assessment using the Search bar or search filters.
  2. Click Search.
  3. Select the title of the assessment to import data for.

Import Your Data File

  1. Click Responses.
  2. Select Import Student Responses From File.
  1. Using the dropdown menu, select your file delimiter.
  2. Click Choose File and select your file or drag your file into this area.
  3. Click Upload.
  1. Use the dropdowns to match the columns from your import file to the fields in the assessment.
  2. Click Import.

These fields will be different depending on the assessment you are importing data for.

After the import, you should see the above message that the data imported successfully. You can also download an error file containing records that were not matched to students.

Troubleshooting Tips

Why am I seeing random characters in my dropdown menu?

If you see nonsensical content in your column drop down menu, chances are you accidentally uploaded the wrong file type.

Do I need to include computed fields such as the Composite score in my import file?

No. Some computed fields, such as the Composite score, do not need to be imported. These columns will be computed based on the data imported.

I accidentally imported my data into the wrong academic year. How can I clean this up?

If there are a few records, manually delete the data using the Responses > Enter/Edit page. To completely remove all data from the assessment for all academic years, use the Responses > Remove All Student Responses page.

To delete a certain subsection of records, send a ticket to Illuminate Support with the list of Student IDs and the year you need data deleted for.

Next Steps

Learn about the available reports for these assessments by visiting DIBELS & Acadience Reports.

Related articles