This lesson will guide you through attendance procedures as an Office Staff user.
Use this as a guide to facilitate the training in a computer lab. Show the videos before users log in or view one video at time so users can follow along.
Before You Get Started
- Only those with the appropriate permissions are able to replicate the activities within this lesson
- Based on the district's unique needs, attendance options may differ than those presented in this lesson
- Confirm with your IT/Technology Team your ability to access VIMEO on site/district computers
Office Attendance, Part 2
Take Attendance by Class Roster (Monthly)
Navigation: Attendance > Select Take Attendance by Class Roster (Monthly)
- Select a Teacher, Classroom, and Attendance Period to view monthly attendance
- Always select Load to generate and display results
- The current date will be highlighted in green
- Select Dates for individual students to enter attendance for or select the date checkbox to choose all students (i.e. field trips) and mass change attendance records
- Mark Attendance Records provides the ability to change selected attendance for students in mass if similar in nature
- Select Save to save and record changes
Other options available are:
- To see a Student's Profile in a new tab, select the person icon
- To see a Student's Health Profile in a new tab, select the clipboard icon
For more information, visit the Attendance Help Manual.
Take Attendance by Student
Navigation: Attendance > By Student
- Student displayed is a student most recently searched
- Select the Attendance Period to view monthly attendance for the individual student
- Always select Load to generate and display results
- The current date will be highlighted in green
- Select the date for a particular period or section or select the date checkbox to choose all periods or section for the student and mass change attendance records
- Mark Attendance Records provides the ability to change selected attendance for students in mass if similar in nature
- Select Save to save and record changes
- Select New Student Search to find a new student
For more information, visit the Attendance Help Manual.
Mass Attendance Updates
Navigation: Attendance > Mass Attendance Update
- This report can be used to mass update attendance or reconcile attendance
To Generate a List of Student to Update Attendance for:
- Use Student Select Filters to find and select a specific group of students
- Select an Attendance Flag, Date Attendance, and Timeblock, if desired
- To generate the report, select Find Me Some Attendance
About the table or Student List:
- Based on Student Select Filters, a table or list of students, period, courses, Teacher Name, and Contact appears
- Header rows are sortable when selected, changing the order of the list (i.e., Select period to sort by period)
- Any previous attendance marks assigned will be displayed in the Flag dropdown
To Update Attendance by Individual Student or for Multiple Students:
- Make individual changes in the Flag dropdown or add Comments, if applicable
- Select the Check All checkbox to select all students to change attendance for
- Select Fill Down to confirm which Attendance Flag and/or Comments you would like to assign to selected students
- By selecting Fill Down Blank Only, changes made will only apply to those students without a previously assigned Attendance Flag
- Select Save
- Select the (i) icon button to see any reconciliation log information assigned to that student
For more information, visit the Mass Attendance Updates lesson in the Attendance Help Manual.
Daily Attendance Reports
Missing Attendance
Navigation: Attendance > Missing Attendance
- Best practice tip is to run this report once a day or weekly to assist in reconciling attendance
To Generate a List of Missing Attendance:
- Select the Date Range and Period(s)
- Generate the report by selecting Submit
About the Table or Teacher List:
- Table displays all teachers who have not taken attendance
- Header rows are sortable when selected, changing the order of the list (i.e., Select period to sort by period)
- Once verified, you can use the Mass Attendance Updates to update attendance marks that have been verified
For more information, visit the Attendance Help Manual.
Absence Reconciliation
Navigation: Attendance > Under Reports, select Absence Reconciliation
- Only absences reconciled through this report will later show on this report. Meaning that if an absence is cleared through the Take Attendance by Student, Take Attendance by Roster, or Take Attendance Monthly, it will not later show on this report.
To Generate a List of Missing Attendance:
- Select the Date, Period, Timeblocks, Order By criteria, additional Search options, and whether to Show Reconciled Absences by selecting Yes or No
- Generate the report by selecting Load
About the Table or Student List:
- Table displays students that have a status of unreconciled or reconciled, depending on the chosen options above
- Call Logs and Download Printable List can be downloaded as an Microsoft Excel file
- A student's Call Log file be downloaded by selecting the Microsoft Excel icon
To Reconcile a Student's absence:
- Select the green (+) plus sign to reconcile a student's absence
- Select the appropriate Message, Contact, Reason, and Comments
- Save will save changes applied to the student
Other Options include:
- Select the student's name to visit the Student Attendance Summary
For more information, visit the Perform Absence Reconciliation lesson or Attendance Reports chapter in the Attendance Help Manual.
Additional Resources
Want to Explore Create Your Own Seating Charts? Visit Setting Up Classroom Configurations from our Students Help Manual.