This lesson outlines the setup of Student Comment Categories and Types. These are comments that can be input in various areas in the system (i.e. Health, Behavior, etc.) and will display on a student's profile.
Where to Start
1. Select the Admin Gear.
2. Under Other, select Code Management.
3. Under Code Management, search "comment" and you will find Comment Categories and Comment Types. Categories is considered the big picture, for example, "Parent Meeting" and Type would be considered the details, for example, "Created IEP."
Comment Categories
1. To add a Comment Category, select Comment Categories from the dropdown menu and click Load.
2. This will populate a list of your Comment Categories Codes, if you are creating a code, click Add Code at the top of the page.
3. System Key, System Key Translation and Code Key don’t particularly matter as they are for internal use only so just input something unique. For example, you can use 1, 2, 3, for different comment types / categories.
4. Type in your Code Translation. For example, Call Log.
5. For Module Name, select one of the following: Behavior, Health, Language, Special Ed, or Student.
6. Finally, be sure to select the Site or District (for all sites).
7. Be sure to click Save when finished. This code category will then populate in the Student Comments area as well as on you Comment Category Codes list.
Comment Types
1. To add a Comment Type, select Comment Types from the dropdown menu and click Load.
2. This will populate a list of your Comment Types Codes, if you are creating a code, click Add Code at the top of the page.
3. System Key, System Key Translation and Code Key don’t particularly matter as they are for internal use only so just input something unique. For example, you can use 1, 2, 3, for different comment types / categories.
4. Type in your Code Translation. Remember, Comment types are the more detailed information in regards to the general Code Comment Category. For example, Created IEP.
5. For Module Name, type in one of the following: Behavior, Health, Language, Special Ed, or Student.
6. Finally, be sure to select the Site or District (for all sites).
7. Be sure to click Save when finished. This code category will then populate in the Student Comments area as well as on you Comment Category Codes list.
This is an example of how the Comment Category and Comment Types display on the Student Comments page once setup here in Code Management.
Permissions
Permissions needs to be enabled for users who are able to view and manage Student Comments. At this time, Student Comments are not available for custom reporting. The following permissions are just recommendations and may be assigned differently based on your unique needs and roles:
For Teacher roles to enter comments about students, it is recommended to enable the following permissions:
- View Student Comments
- Student Comments (to add)
- Delete Student Comments
- Edit Student Comments
For Admin or other administrative roles to enter, modify, manage comments about students, it is recommended to enable the following permissions:
- All of the above permissions to that of a teacher role
- View Confidential Student Comments
- Create Confidential Student Comments
- Delete Student Comments
- Edit Confidential Student Comments
For System Admin roles, it is recommended to enable the following permission(s):
- All of the above permissions assign to users
- Override Student Comments
What's Next
Need to review how to assign permissions? Visit the Add or Edit Permissions lesson for details.
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