This lesson outlines the setup of Student Comment Categories and Types. These are comments that can be input in various areas in the system (i.e. Health, Behavior, etc.) and will display on a student's profile.
Where to Start
1. Select the Admin Gear > Code Management.
2. Under Code Management, search "comment" and you will find Comment Categories and Comment Types. Categories is considered the big picture like "Parent Meeting" and Type would be considered the details like "Created IEP."
Comment Categories
1. To add a Comment Category, select Comment Categories from the dropdown menu and click Load.
2. This will populate a list of your Comment Categories Codes. If you are creating a code, click Add Code at the top of the page.
3. Code Key doesn’t particularly matter as it is for internal use only so just input something unique. For example, you can use 1, 2, 3, for different comment types/categories. System Key and System Key Translation are not required fields. These are used for prebuilt codes that use system keys to trigger other alerts or actions throughout Illuminate's tools.
4. Type in your Code Translation, which is what your users will see in the dropdown. Example: Call Log
5. For Module Name, select one of the following: Behavior, Health, Language, Special Ed, or Student.
6. Finally, be sure to select the Site or District (for all sites) where this code should be available.
7. Be sure to click Save when finished. This code category will then populate in the Student Comments area as well as on your Comment Category Codes list.
Comment Types
1. To add a Comment Type, select Comment Types from the dropdown menu and click Load.
2. This will populate a list of your Comment Types Codes, if you are creating a code, click Add Code at the top of the page.
3. Code Key doesn’t particularly matter as it is for internal use only so just input something unique. For example, you can use 1, 2, 3, for different comment types/categories. System Key and System Key Translation are not required fields. These are used for prebuilt codes that use system keys to trigger other alerts or actions throughout Illuminate's tools.
4. Type in your Code Translation. Remember, Comment types include more detailed information in regards to the general Comment Category Code. For example, Created IEP.
5. For Module Name, type in one of the following: Behavior, Health, Language, Special Ed, or Student.
6. Finally, be sure to select the Site or District (for all sites).
7. Be sure to click Save when finished. This code category will then populate in the Student Comments area as well as on your Comment Types Codes list.
This is an example of how the Comment Category and Comment Types display on the Student Comments page once setup here in Code Management.
Permissions
Permissions needs to be enabled for users who are able to view and manage Student Comments. At this time, Student Comments are not available for custom reporting. The following permissions are just recommendations and may be assigned differently based on your unique needs and roles:
For Teacher roles to enter comments about students, it is recommended that the following permissions are enabled:
- View Student Comments
- Student Comments (to add)
- Delete Student Comments
- Edit Student Comments
For Admin or other administrative roles to enter, modify, manage comments about students, it is recommended that the following permissions are enabled:
- All of the above permissions to that of a teacher role
- View Confidential Student Comments
- Create Confidential Student Comments
- Delete Student Comments
- Edit Confidential Student Comments
For System Admin roles, it is recommended that the following permissions are enabled:
- All of the above permissions assign to users
- Override Student Comments
What's Next
Need to review how to assign permissions? Visit the Add or Edit Permissions lesson for details.