This lesson is provided as a guide to supplement information in the "Case Load Management" chapter of this manual.
The Tip Sheets that follow are designed to aid when creating/logging encounters for students on a provider's case load. Tip Sheets provide information about the Service Type based on the provider's role, Medicaid Procedure Codes that are aligned with medical billing, information related to whether a Start/End Time is required when logging, and a designation of whether the Service Type is also a Medical Area.
In addition to the Tip Sheets a table is also provided that lists the various Medical Areas that correspond to the service(s) provided to the student.
Lastly, in most cases, a section for General Service Information is included. This section provides general guidelines, based on role, for providers who are logging encounters as well as key contact information for your district.
If your district is not on this list and you would like to be included, please e-mail your District, Medicaid Logging Due Date, Key Contact(s)- Name, E-mail Address, and Telephone Number with the subject "Medicaid Key Contact Information" to help@IlluminateEd.com.
Tip Sheet-Occupational Therapy (OT)
The Occupational Therapist Tip Sheet is broken into four categories
1. Procedure Code- Provides the Medicaid procedure code for reference.
2. Service Type/Description- Provides a description of the service types available from the Service Type drop down menu when logging a student encounter. For more information on logging student encounters, refer to the "Case Load Management" chapter of this manual.
3. Start/End Time- Indicates whether Start/End Time is a required field for the relative Service Type when logging a student encounter. For more information on logging student encounters, refer to the "Case Load Management" chapter of this manual.
4. Medical Areas- Denotes whether Medical Areas is a required field for the relative Service Type when logging a student encounter. For more information on logging student encounters. For more information on logging student encounters, refer to the "Case Load Management" chapter of this manual.
Service Types- OT
This is a list of the various Medical Areas that are available when logging a student encounter. Medical Areas vary by discipline (i.e., Service types for Occupational Therapists will be different than those available for School Social Workers). For more information on logging student encounters, refer to the "Case Load Management" chapter of this manual.
General Service Information- OT
This is a list of General Service Information.
If you have additional questions please contact your Medicaid Services Coordinator/Department. For additional help you can contact us at help@IlluminateEd.com.
General Information, Timeline, & Contacts
If you have specific questions about logging encounters for Medicaid billing purposes, contact your Medicaid Services Department. Contact information for Medicaid Departments are listed in the above table by District.
If your district is not on this list and you would like to be included, please e-mail your District, Medicaid Logging Due Date, Key Contact(s)- Name, E-mail Address, and Telephone Number with the subject "Medicaid Key Contact Information" to help@IlluminateEd.com.
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