This lesson will guide you through the use of the Health Search. This allows users to select specific health criteria to populate a list of students who meet the criteria.
Where to Start
1. Go to Health.
2. Select Health Search.
Health Search Overview
You will be taken to a page with various Health Search Criteria to choose from. Each search criteria provides most fields of health data entered in a student's Health Profile.
Using Health Search
Each search criteria has a variety of fields that may or may not have the following:
- Checkboxes to select yes or no.
- Drop-down menus to select from a list of options based on availability and created within Code Management*.
- Date(s) or Date Ranges need a start and/or end date of which to search for records, logs, and occurrences.
- Text Fields to enter in the exact value of which to search by. For example, submitting 'Yes' as opposed to 'yes' will provide different results. Making sure to keep consistency in naming conventions and keywords across sites and the district will be the most succesful way to streamline efficient searches within the Health Search.
*Code Management is available to those with permission to add, edit, and remove customized options from various drop-down menus in the system. Please refer to your System Administrator for more information.
Choose the appropriate fields (1) to conduct a current student search.
At the end of each search criteria, select Search (2) to start retrieving results.
Search Results Overview
Once Search is clicked, a list of students that match your criteria will populate.
- Select the Student Name (1) to visit the Health Profile
- Student information such as Student ID (2), Birth Date (3), Current School/Site (4), and Notes (5) information is included in this search
- To print or download the Health Search Results, select the various Print Options (6) such as Microsoft Excel, Adobe PDF, Word Processor, or More for other formating options.
Select Start Over (7) to return to the Health Search screen and begin again.
Available Health Search Criteria
General Search Fields
General Search fields include but are not limited to:
- Asthma, Allergies, Medical Condition (other), Notes, and Grade Level.
- Please keep in mind use of text fields such as Notes need to be the exact criteria recorded for the student. It is case-sensitive and will search exactly what has been entered. This can vary results.
Select Search if ready to generate results.
Information available to search for General Search is managed in the Health General widget of the Student Health Profile.
Immunization Status
Immunization Status fields include but are not limited to:
- Up-to-Date and Required status including exemptions and waivers
Information available to search for Immunization Status is managed in the Health Immunization Requirement widget of the Student Health Profile.
Log Date Search
Log Date Search fields include but are not limited to:
- Specific date ranges in which logs where entered for a student
Health Office Logs are different than Health Comments. Logs are typically for specific users such as nurses or on-site staff to record visits to the health office, procedures, and care received from the visit with more in depth office visit information included time duration, date, and disposition code. Health Comments are used to record additional information such as health complaints or injuries for example, and assist in tracking trends of a student's health.
Information available to search for Log Date information is managed in the Health Office Log widget of the Student Health Profile.
Height/Weight Screenings
Height/Weight Screenings fields include but are not limited to:
- Height, Weight, Body Mass Index
- Screening Date will need a specific date range in which the screening took place
Select Search if ready to generate results.
Information available to search for Height/Weight Screenings is managed in the Physical widget of the Student Health Profile.
Dental Screenings
Dental Screenings fields include but are not limited to:
- Visible Caries is a yes or no for visible and present tooth decay or cavaties
- Screening Date will need a specific date range in which the screening took place
Select Search if ready to generate results.
Information available to search for Dental Screenings is managed in the Health Screening Dental widget of the Student Health Profile.
Hearing Screenings
Hearing Screenings fields include but are not limited to:
- Pass, Fail, or Unable options for Left/Right Ear and HEAR Kit fields
- Screening Date will need a specific date range in which the screening took place
Select Search if ready to generate results.
Information available to search for Hearing Screenings is managed in the Health Screening Hearing widget of the Student Health Profile.
Scoliosis Screenings
Scoliosis Screening fields include but are not limited to:
- Pass or Fail using yes or no
- Screening Date will need a specific date range in which the screening took place
Select Search if ready to generate results.
Information available to search for Scoliosis Screenings is managed in the Scoliosis Screening widget of the Student Health Profile.
Vision Screenings
Vision Screenings fields include but are not limited to:
- Passed of Failed status, need for Corrective Lenses, and Color Vision
- Screening Date will need a specific date range in which the screening took place
Select Search if ready to generate results.
Information available to search for Vision Screenings is managed in the Vision Screening widget of the Student Health Profile.
Procedures
Procedures fields include but are not limited to:
- Location of procedure
- Please keep in mind use of text fields such as Name of Procedur need to be the exact criteria recorded for the student. It is case-sensitive and will search exactly what has been entered. This can vary results.
Select Search if ready to generate results.
Information available to search for Procedure is managed in the Health Procedures and Medications widget of the Student Health Profile.
When adding a Procedure or Medication, the field Type provides two options: Procedure or Medication. Medication is considered a type of Procedure. For searching purposes, the Name of Procedure field will search within the procedure's Description field upon entry. Below is an example:
Next Steps
Now that you have learned how to utilize Health Search, take a look and learn about Mass Blue Card Download!