This lesson provides start to finish steps for creating a master schedule quickly and assumes that decisions about section counts, student placements and teacher placements have already been made. It also assumes basic setup and site readiness have been completed.
Where to Start
1. You must be logged in under the school year and site for which you are impacting scheduling. Note (in the upper-right corner of your screen) that you are now logged in under the upcoming school year. I.E., if you are working on schedules for the 2016-17 school year you must be logged into a date that falls in that school year. Many people choose to log into the first day of school for the upcoming school year. If you are working on schedules for summer school, you must be logged into the summer session.
2. To login to the correct date, use the Change Student Set/Site in the upper corner of your screen to log in under the upcoming school year.
Note: If you want to check to see the number of timeblocks for an existing/live schedule, click the Administrative cog icon tab. Next, under the School sub-navigation tab, click Timeblock Management. You can then look up any year's schedule.
1.Click the Scheduling tab near the top of your screen.
2. Then under Draft Schedule Mgmt, click Draft Overview.
Create New Draft Schedule
To create a new draft schedule:
Click Draft Options (1), click New Draft (2), then enter the name for the new draft schedule in the pop up box when prompted and click OK(3).
Note: Complete descriptive naming conventions that include the date the draft was created as part of the name is helpful later in the scheduling process.
Fill in the information to create the section, then click Save. Repeat this process until all sections are created.
Tip. If any of the required field drop downs are not populating that indicates that there is a problem with site setup.
No Rooms - add rooms to Room Management
No Courses - verify that courses have been affiliated to sites and grade levels Course Details
No Teachers - verify that teachers have user affiliations for the correct academic year
No Periods - verify that Timeblock Management has timeblocks
You will be asked if you would like to reload the board. Click Yes to view the board with the new section. After you get the hang of it, you can click No to quickly create your next section without viewing The Board each time.
(1), Click Place Students (2), Students requesting the course - select No (3), Student with a schedule opening? - select Yes.
(1), Sort by grade level (2), Select the students to be scheduled (3), Click Schedule Students
Tip - use the grade level sort to sort by grade level and schedule the lowest grades first as students will be removed from the list of available students once they have been scheduled to a timeblock.
The above confirmation message will appear. Continue with the above process until all students have been scheduled.
Option - Copy students From One Section to Schedule to Another Section
Tip: If students are scheduled as a cohort you can easily copy all students from one section such as Homeroom section to all other sections needed.
(1), Hover over the section that contains the roster to be copied and (2), select Copy Students
(1), Select all of the sections that the original selected roster should should be copied to (2), Click Copy Students
Continue with the above process until all students are scheduled.