This document outlines all of the required fields when using EdFi. This is the information that is send to the state. This displays the required fields from the 'Create a New Student' process. Much of this information can be found on the Student Demographics page as well.
Creating a New Student
Navigation: Students > Create New Student
Red boxes - required information
Green boxes - conditional information (Note: Birth State is required if the student was born in the US.)
Blue boxes - optional information
When creating a new student you will now have to select to either use an existing EdFi identity or create a new EdFi identity.
Enrollment
Red boxes - required information
1. School - The 4 digit code stored in local_sitel_id is sent.
2. Effective Date - Sent as the enrollment date.
Green boxes - conditional information (Note: Birth State is required if the student was born in the US.)
1. FTE Override - defaults to 1.0 if left blank (Acceptable values - 0.0, 0.25, 0.5, 0.75, 1.0).
Creating a New EdFi Identity
When creating a new student you will now have to select to either use an existing EdFi identity or create a new EdFi identity before the Student's Demographics page will show up.
Student Demographic Data
Once a student is created, there is a conditional requirement to be filled in on the Student Demographics page.
Green boxes - conditional information
Contacts
Once a student is created, there are some requirements to be filled in on the Student Contacts page. Navigation: Students > Contacts
Red boxes - required information
Green boxes - conditional information (Note: Only contacts marked as Legal Guardian will be reported to the state.)
Blue boxes - optional information
Un-Enrolling a Student
Navigation: Students > Search 2.0 > Search Student Name > Quick Nav > Enrollment History
If a withdrawal reason code (WR1, WR2, WR3, WR4) needs to be sent it should be entered into the state-id field in the exit codes code table. The withdrawal type should be first followed by a “-” and then the withdrawal reason should follow.
Example
Student Programs
Navigation: Students > Search 2.0 > Search Student Name > Quick Nav > Student Programs
Red boxes - required information
Green boxes - conditional information (Note: End Date and Exit Reason required when exiting a student from an ELL or Support program.)
Special Education
Red boxes - required information
Green boxes - conditional information (Note: End Date and Exit Reason required when exiting a student from Special Education.)
Terms
Navigation: Admin Gear > Term Manager > Create Terms
Red boxes - required information
Courses
Navigation: Scheduling > Course Details > Filter
Red boxes - required information
* Course grade levels are also required.
Sections
Navigation: Scheduling > Live Sections > Create Section OR Scheduling > Draft Sections > Create Draft Section
Red boxes - required information
Staff
Navigation: Admin Gear > User Management > New User
Red boxes - required information
Red boxes - required information
Green boxes - conditional information
Code Tables
General:
Countries - State ID mapping should contain the country name beginning in 2015-2016.
Course Designation - State ID mapping should contain the code value from the Arizona Course Level Characteristics code table.
Ethnicity - State ID mapping should contain the short description from the Arizona Race Type code table.
Instructional Strategy - State ID mapping should contain the short description from the Arizona Educational Environment Type code table.
Student Contact Type - State ID mapping should contain the code translation from the Arizona Relation Type code table.
Term Type - State ID mapping should contain the short description value from the Arizona Term Type code table.
- The code key field should contain the following 2-digit code values:
- Fall Semester = S1
- Spring Semester = S2
- Quarter 1 = Q1
- Quarter 2 = Q2
- Full Year = FY
- Trimester 1 = T1
- Trimester 2 = T2
- Trimester 3 = T3
- Hexmester 1 = H1
- Intersession = IS
Programs and Special Education:
Student Programs (ELL and Support programs only) - State ID mapping should contain the code value from the Arizona Student Need code table.
- If the code key is ELL then the program type is sent as ELL. If it is anything else it is sent as a Support Program.
Student Sub Programs (ELL and Support programs only) - State ID mapping should contain the 1-2 Letter/Digit precursor to the Program Name. The code translation should contain the Program Name. (These must be identical to the program name from Arizona).
Primary Disability (Special Education only) - State ID mapping should contain the code value from the Arizona Student Need code table for Special Education Programs only.
Special Ed Service - State ID mapping should contain the code value from the Arizona Special Education Setting Descriptor code table.
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