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Assessment Management - Find Assessments (Beta)

  • Updated

This view is available to select districts at this time. Watch for more updates on broader availability.

System Administrators, if you would like your district have access to this page, sign up to be in the next phase of the beta release here.

The View Assessments page allows users to quickly search for their Manual/Hybrid, Legacy Item Bank, Item Bank, and Flexible assessments. The intelligent and adaptable search technology allows users to quickly find, access, review, and administer assessments. This lesson provides information on accessing and navigating the View Assessments page to effectively access and administer assessments.

Where to Start

Assessments navigation tile.
  1. Go to Assessments.
  2. Select View Assessments.
The View Assessments page, with the yellow Try Our New Page button labeled as step 3, and the Go to the New Page button labeled as step 4.
  1. Select Try Our New Page to access the updated view.
  2. A window will open to confirm you'd like to Go to the New Page.

Initial Access

The find assessments page open with a list of subjects and grade levels to be selected. A green done button appears at the bottom of the page.
  1. Select Back at any time to return to the legacy View Assessments page.
  2. (Optional) Select any Subjects or Grades to you may teach or want to view assessments for. This sets filters prior to accessing the list of assessments.
  3. Select Done to move to the list of assessments.

Assessment Details

An example Find Assessments assessment details screen, with the assessment name and details labeled as step 1, the expand arrow labeled as step 2, the assessment type and ID labeled as step 3, the Preview labeled as step 4, Fullscreen labeled as step 5, Favorite labeled as step 6, the More menu labeled as step 7, and Administer labeled as step 8.
  1. Any available Assessment Details appear below the title. This includes the Grade, Subject, Number of Questions, Linked Standards, and Date Created. Standards can be selected to view a list of the linked standards.
  2. Select the caret icon to display further details and options, and, if the assessment is an Item Bank assessment, a Preview of the assessment. For all other assessment types, there is a link to View or Manage Assessment.
  3. The assessment type and ID display.
  4. If the assessment is an Item Bank assessment, a Preview of the assessment items displays.
  5. Select Fullscreen to view a larger Preview of the assessment. 
  6. Select the heart icon to add the assessment to Favorites.
  7. Select More to view further options. Depending on the user's permission to the selected assessment, options can include Share, Move to Folder, and Edit.
  8. Select Administer to access options for administering the assessment.
    • Test Online: Directs users to set an online test roster via Portal. Visit Online Testing Administration Setup Using the Student Portal for more information.
    • Paper bubble answer sheet: Directs users to the Print Answer Sheets page to generate bubble sheets for the assessment.
    • Go to your assessment dashboard: Directs users to the Online Testing screen for the assessment. Users can manage existing online testing windows or choose to set up a Portal or Quick Code Administration.
    • View other testing options: Directs users to all Administration options, including online testing, paper/pencil, Enter/Edit entry, and more.

Folders

On top of the premade Drafts and Favorites assessment categories, users can create custom personal folders. These can be used to organize groupings of assessments for easy viewing and access, without affecting other users' access to those assessments.

An example Find Assessments screen, with the New Folder option labeled as step 1, and the name of a new folder being created labeled as step 2.
  1. Select + New Folder to begin creating a new folder.
    • Each user starts with no custom folders.
    • Users can create up to 15 folders. When this maximum has been reached, the + New Folder option disappears.
  2. Enter a name for the newly created folder.
    • Folder names are limited to 15 characters.
    • A user's folder names must be unique.
    • Folders can be renamed at any time.
An example Find Assessments page, with selected assessment checkboxes labeled as step 3, the 3-dot menu and Move to folder options labeled as step 4, the folder dropdown labeled as step 5, and the Move button labeled as step 6.
  1. Assessments can be moved into a created folder individually via the Assessment Details, or in bulk. To add multiple assessments to a folder at once, select the checkboxes next to the desired assessments.
  2. Select the 3-dot menu that appears when one or more assessments have been selected, and select Move to folder.
  3. A pop-up menu appears. Select the desired folder from the dropdown menu.
  4. Select Move.

Assessments can be moved from one folder to another using the same method, or removed from folders entirely. Note that an assessment cannot be in more than one folder at one time; however, an assessment can be stored in a folder and also be a Favorite at the same time.

An example Find Assessments page, with a folder move notification labeled as step 7, and the assessment folder tag labeled as step 8.
  1. A notification message appears confirming that the assessments have been added to the chosen folder.
  2. Moving an assessment to a folder does not remove it from the full list of assessment results. The assessments still display under All Results, but will display to the user with a folder icon and the folder name to indicate it is already in a folder.
An example Find Assessments page, with the filters and sort options labeled as step 9, and the folder delete trashcan icon labeled as step 10.
  1. The Search bar, Filters, and Sort function can be used to filter assessments within a folder, affecting the assessments within whichever folder is currently selected.
  2. To delete a folder, select the trashcan icon next to the folder name. The folder must be empty of assessments before it can be deleted.
An example Find Assessments folder page, with the Move to Folder popup window labeled as step 11, and notifications indicating all assessments have been moved to All Results.
  1. To empty a folder, the contained assessments can be moved to another folder, or, to remove the assessments from any folders, the assessments can be moved to All Results. Once the folder is empty of all assessments, it can be deleted.
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