In order to use student programs, you must first check with your System Admin to be sure that you have programs populated in the code table under Code Management.
Your System Admin will also need to confirm that you have the appropriate permissions to View, Add, Edit, and/or Delete programs.
If you need a program code entered, please contact your system admin.
System Admins please refer to the article Program Setup in the System Setup and Admin Management Manual.
Where to Start
1. Use the Navigation Bar and start entering the student whose programs you wish to view.
2. Select that student from the list that populates.
Student Programs are a great way to track student activity both inside and out of the classroom. Some examples include, athletic participation, lunch status, intervention participation, and other "tags" you would like to create for students.
To navigate to an individual student's program:
1 . Click Quick Nav.
2. Select Student Programs.
The top of the page will give you all the of the student's current and past programs depending on what your district or site has decided to include.
Programs are separated into 7 types. These types are static and cannot be edited.
-Instructional
-Attendance
-Lunch
-Primary Disability
-Secondary Disability
-Language
-Intervention
These types will separate the programs on the student's page. Shown above you can see that this student has Lunch and Instructional Programs.
Entering a Program
You can enter a student's program by navigating to the bottom of the page and entering the appropriate fields as described below.
1. Select a Student Program - This is the name of the Student Program and is one of two requirements.
2. Optional - Select a Sub Program - If you have defined any sub programs that pair with a Student Program, you can enter this here.
NOTE: You can only pair one sub-program per entry.
3. Optional - Select an Eligibility Code - This option allows you to sort out students that may have been put in the program for different reasons.
4. Optional - Enter an Eligibility Start Date - This optional field allows you to specify a date before the actual start date where the student is eligible for the service.
5. Enter a Start Date - This required field is for the actual start date of the program.
6. Optional - Enter an Eligibility End Date - This is the date that the student's eligibility for the program ends.
7. Optional - Enter an End Date - This is the date that the program has ended.
NOTE: Populating this field will remove student from the current program count in reports.
Editing and Deleting a Program
Use the Edit button to edit the setails of a current or past student program.
This screen will allow you to edit the details of a given program.
1. If a student is no longer in a program enter the last date they were in the program in End Date.
2. Once complete click the Save button to save your changes.
If you want to remove the record completely, proceed to the Deleting Programs step.
NOTE: This is meant only for removing the program from existence. This option will remove the record entirely as if the student never participated in the program.
1. On the program screen above, use the "Delete" button to remove the program record from the student.
Next Steps
You might be interested in the Student Groups section to start using your student programs for grouping and reports.