A Performance Based Assessment is one type of assessment that can be created in SchoolCity SUITE. This type allows Users to set up an online scoring grid for a performance based assessment that students complete outside of SchoolCity. It may be aligned to content standards and can include Assessment Objectives, or sub scores. Once the performance assessment has been graded, the student scores can be manually entered into the scoring grid for data analysis. This document will review the process for creating the Performance Based Assessment.
Please see the Help document, Score Assessments: Entering Scores for an Performance Based Assessment, for more information on entering scores.
- From the Top Menu Bar, select Assessments. Click on Create Assessment, and then select Performance Based.
Or, from the Launchpad, click on the CREATE ASSESSMENTS Flip Card. On the flipped side, select Performance Based.
New Performance Based Assessment: Notice the arrows indicating the setup process at the top of the page. The current step will be highlighted in green.
- Assessment Year: The new assessment will default to the current school year. If you need to select another year, click on the current year link and select the correct year.
- Assessment Level: Depending on your role, you may have permission to create assessments at the Teacher, School, and/or District Level. Choose the correct level for this assessment.
- Assessment Name: Enter an assessment name that is unique from any other assessment name you have used. It should be clear to you and anyone you may decide to share with. Follow any naming protocol your district and/or colleagues may have established.
- Subject: Select your subject from the drop down menu.
- Existing Collection: (Optional) Organize your assessments using an organizational tool called Collections. You can add assessments to an existing Collection of assessments, or create a new Collection.
- Include Standards: (Optional) Align your assessment to content standards. If you want to include standards, slide No to Yes, and a Standards step will be added to the assessment setup process.
- Include Assessment Objectives: (Optional) The assessment may include one or more objectives (or sub-scores). Slide No to Yes and an Objectives step will be added to the assessment setup process.
- Enter Rubric: (Optional) Slide No to Yes, and either write the rubric in the textbox, or upload an existing rubric from your desktop (must be a PDF). This will display as a reference when entering scores. If the assessment does include Objectives, a scoring rubric for each Objective may be entered in the Objectives step.
- Score Label: Determine the Score Label for the assessment. The example below shows several options such as Raw Score, Percent Correct, or Performance Level. You may also create a new label.
If there are no Objectives, the Score Label and Score Type must be selected for the assessment in this step. If there are Objectives, the Score Label and Score Type will be selected for each Objective in the Objectives step.
- Score Type: Determine the Score Type for the assessment. For example, if you want to use Raw Score as your Score Label, then the Score Type would be Numeric.
If you would like to calculate an Overall Score, each objective must have the same Score Label, and the Score Type must be “Numeric”. The Range can vary.
- Range: Determine the Range of the scores for the selected Score Type.
- Setup for Multiple Grades: (Optional) District level users may need to use this function for unique purposes. Most users will not need to use it, as it is not necessary for course-based assessments.
- Student Selection: Students must be scheduled in one of four ways.
View 1: No Standards, No Objectives
View 2: Include Standards, but No Objectives
View 3: Include Both Standards and Assessment Objectives:
- Save/Next: In the lower right corner, click on Save if you are done with your selections and wish to exit the system to return at a later time. Click on Next, to go to the next step. Your work will be automatically saved.
For each step in the process, you must click on Next to complete the current step and move to the next step. When this is done properly, a green checkmark will appear in each process step at the top of the screen. The assessment cannot be published until all steps in the creation process have been checked.
Student Selection: There are four options for scheduling students.
- Schedule all students: If you are a teacher level user, then all students are all the students on your roster(s). If you are a school level user, then all students are all students in the school. If you are a district level user, then all students are all students in the district.
- Schedule students by grade level: Use this option if you want only students in a specific grade(s) to take the assessment. Check the box(es) of the grade(s) you wish to schedule.
- Schedule students by Course Group or Course: Use this option if you have created Course Groups in the Group Manager, or would like only students in a specific Course(s) to take the assessment.
- Schedule students by Student Group: Choose this option if you have created student groups in the Group Manager, and want only those students to take the assessment.
- If you selected Include Standards in the Assessment Info step, the next step is to complete the selection of standards.
- The standard set your district uses for the subject you selected will appear in orange.
- For ELA standards, the strands will appear underneath. Select a strand and grades will appear. For Math and all other subjects, the grades will appear first, then domains or topics.
- Select the appropriate grade or domain/topic.
- The corresponding standards will appear on the right hand side. Select the standards that align with the assessment by checking the box next to the standard number.
- The Selected Standards will be listed above. If you want to delete a standard, click on the X in the top right corner, or uncheck the box next to the standard number.
- You may also use the search box to find a specific standard, then click on the magnifying glass icon.
- Add Subjects: If you want the assessment to include standards from other subjects, select Add Subjects button to see a menu of other standard sets that are available.
- Select the standard set you want and then select the standards as done previously
- Previous/Save/Next: Click Previous to go back to the previous page, Save to save your work, Next to go the next step (work automatically saved).
- Assessment Objectives
If you have decided to Include Assessment Objectives, then the next step is to define the objective(s).
- Objective: Name the objective.
- Standards: If you have aligned the assessment to standards, select the standard(s) aligned to this objective.
- Score Label: Determine the score label that is appropriate for this objective.
- Score Type: Determine the score type that is appropriate for this objective.
- Range: Enter a score range for the Score Type.
- Objective Performance Level: (Optional) Slide No to Yes if you would like to add performance levels for this objective. Performance Levels will be defined in the next step of the assessment creation process.
- Enter Rubric: (Optional) Slide No to Yes, and either write the rubric in the textbox, or upload an existing rubric from your desktop (must be a PDF). This will display as a reference when entering scores.
- Add Secondary Objective: (Optional) Slide No to Yes to add one or more secondary objectives to the main objective and enter the information requested. Click on Add New Objective to enter more secondary objectives.
- Previous/Save/Next: Click on Previous to go back to the previous page, Save to save your work to continue adding Assessment Objectives, Next to go the next step (work will be automatically saved).
Add Assessment Objectives
- To add more assessment objectives, click on Add Assessment Objective.
- Complete the information as shown in Step 5. Click Save before adding another Objective. Repeat until all objectives have been defined.
- Previous/Save/Next: Click on Previous to go back to the previous page, Save to save and close, Next to go the next step.
Performance Levels: If you indicated Yes for Performance Levels for each Objective in the previous step, you must assign them in this step.
- Overall: An Overall Score can be given for this assessment since each objective has the same Score Label (Raw Score) and the Score Type is Numeric. Performance Levels can be assigned to the Overall Score. Each objective is listed as a tab. Click on them one at a time to assign Performance Levels.
- Load from Available Templates: Click here to use a template previously uploaded into SchoolCity by the District Template Manager, as determined by permission from the district administrator.
- Add Performance Level Sets: Click here to include up to 2 additional performance level sets.
- Skip Performance Level: Click here if you do not want to add performance levels. A message will appear confirming this action. Click OK to go to the next step.
- Customize Performance Levels: Click here to create customized performance levels.
You must add a performance level for each Objective in order to advance to the Summary step.
Load from Available Templates
- Click on Load from Available Templates
- Scroll through the existing templates and select the one you wish to use by clicking on Apply this Template
- The template will now be shown under Overall tab or the chosen Objective tab.
- Setup Performance Level By Percentage: This is the default setup. Cut points are automatically calculated based on the total points possible.
- Setup Performance Level By Cut Points: Select Cut Points to set the cut points as desired. The new percentages will be calculated automatically.
- Revise the template as desired by renaming the level(s), changing percentages, or deleting a level (trash can icon). In the example below, the Partially Met Expectations level was deleted.
Add Performance Level Sets: (Optional) More than one set of Performance Levels may be added. For example, one set may be by performance descriptors and one set may be by alphabetical grades. A maximum of three Performance Level sets may be created. A minimum of two sets are needed to enable this feature. Results may be viewed in the Report Manager using either performance level set.
- Click on Add Performance Level Sets.
- The first set will appear under an orange tab. Two new tabs will show Set 2 and Set 3.
- Click on the Performance Level Set 2 tab. Repeat the same process for the second set by either loading from available templates, or creating custom performance levels (See Step 11). Repeat for Performance Level Set 3, if desired.
- To delete Set 3, click on the x in the upper right corner of the tab. An alert message will appear. Click Delete or Cancel.
- To delete Set 2, click on the x in the upper right corner of the tab. A different alert message will appear. Deleting all performance levels will NOT delete Set 1.
Customize Performance Levels: You may choose to create your own performance levels instead of using an existing template.
- Click on Add Performance Level to add the number of levels you wish to create.
- Label (or number) your levels from lowest to highest.
- Describe each level.
- Indicate which level is the threshold for proficient.
- Assign each level a color code.
- Determine percentages if setup is by Percentage, or determine cut points if setup is by Cut Points.
- Repeat for each objective by clicking on the objectives tabs.
- Previous, Save and Next: Click on Next after you have made all your selections and you wish to continue with your assessment creation. If you are done with your selections and wish to exit the system click on the Save button before exiting. If you want to go back to a previous step, click on Previous.
- Administration Window: Determine the starting and ending dates for the assessment. Click on the calendar icon to make any changes.
- Hide Overall Score: Slide No to Yes if you want the Overall Score column to be hidden on the Performance Based assessment data entry screen. This will also hide the Overall Score from all reports.
- Hide % Correct: Slide No to Yes if you want the % Correct score column to be hidden from the Performance Based assessment data entry screen. This will also hide the % Correct from all reports.
- Review Assessment Info and setup for all Objectives. View the rubric by clicking on the name in blue type. Return to any step in the process to make edits as needed.
- Click and drag to change the order of the Objectives, if necessary.
- Previous, Save, Save & Close and Publish: If you are done with your selections, but are not exiting the system click on Save. If you are not ready to deliver the assessment and plan to make edits, select Save & Close. This option will allow you to make any necessary changes to the assessment. You may publish later from the Assessment Manager screen. If you need to go back to a previous step click on Previous. Select Publish when the assessment is ready to administer to students.
- Publish or Go to Advanced Settings: When you publish your assessment, a message will appear asking if you are done or if you want to go to advanced settings. Advanced settings will offer you the opportunity to set flags and adjust the scheduling of students. If you want to skip this for now, click on No thank you, I’m Done. If you want to go to Advanced Settings, click on Yes, take me to Advanced Settings. You may also access Advanced Settings from the Assessment Manager after the assessment is published.
- Assessment Manager: The new assessment will be listed in the Assessment Manager under the tab in which it was created: My Assessments, School, or District. Assessments you have recently created or have been working on will also be listed under the Recent tab.