Assessments created in ExamView Test Generator can be exported from ExamView using Blackboard 7.1 or higher, then imported into the SchoolCity SUITE. It can be administered online via the Student Portal, or on paper using scannable answer sheets, and scoring with SchoolCity Scan or GradeCam™ technology [Note: GradeCam must be licensed through SchoolCity.].
- From within ExamView Test Generator, build your assessment. Make sure to copy your assessment name. You will need it for the export process.
Export your assessment into Blackboard 7.1 or higher:Export your assessment into Blackboard 7.1 or higher:
- Select File from the top menu.
- Select Export from the drop down menu.
- Select Blackboard 7.1 9.0…from the side menu.
Save the assessment zip file to your computer.
- Take note of where the zip file is being saved.
- Match the name of the file to the name of the assessment. If you copied the name of the assessment in the previous step, you can paste it here.
- Click Save.
Assign the test name to the exported assessment and directory:
- Paste the assessment name in the Test Information box.
- Paste the assessment name in the Image Directory box.
- Click OK.
- From ExamView Test Generator, save your test document to your computer. If you chose to administer the assessment on paper, you will be able to upload the test into the documents folder in the Assessment Manager (See Step 19). ExamView saves to .test format by default, allowing only computers with ExamView installed to open and print. You may need to Save As a Word Document or export to PDF.
Create the ExamView Assessment in SchoolCity SUITE.
- On the Launchpad, click on the CREATE ASSESSMENTS Flip Card.
- Select Exam View on the flipped side.
Import the ExamView zip file:
- Select the correct subject.
- Drag file or click to search for file.
Upload test zip file:
- Highlight test zip file.
- Click Open.
The assessment will open in the SchoolCity SUITE. Now you must complete the assessment setup process.
- The Assessment Name and Subject will be automatically filled in, but can be changed.
- Existing Collection (optional): Collections are like folders that allow you to organize your assessments. Add this assessment to an existing collection, or create a new collection.
- Tag Assessment (optional): Tag your assessment for easier searching capabilities.
- Student Selection: There are four options for scheduling students:
Schedule all students: If you are a teacher level user, then all students are all the students on your roster(s). If you are a school level user, then all students are all students in the school. If you are a district level user, then all students are all students in the district.
Schedule students by grade level: Use this option if you want only students in a specific grade(s) to take the assessment. Check the box(es) of the grade(s) you wish to schedule.
Schedule students by Course Group or Course: Use this option if you have created Course Groups in the Group Manager, or would like only students in a specific Course(s) to take the assessment.
Schedule students by Student Group: Choose this option if you have created student groups in the Group Manager, and want only those students to take the assessment.
- Save/Next: Click on Save if you are done with your selections and wish to exit the system to return at a later time. Click on Next, to go to the next step. Your work will be automatically saved.
Standards: The next step in the setup process is to determine which standards, if any, you want to align to the assessment. ExamView does not export the standards alignment along with the test questions.
- Select Standards From: No Standards Selected: Depending on District permissions, you may be able to skip standards for this assessment even though it may be aligned to standards. Not Aligned: Select this option if the assessment is not aligned to standards.
- Select Math Standards: For Math (and other content areas except ELA), the grades will populate first. When the grade is selected, the domains will populate. For ELA, strands will populate first, then grade levels.
- Select grade: Select the desired grade/domain/topic and the standards will appear on the right hand side.
- Select Standards: Select the appropriate standard(s) from the list by clicking on the check box next to the standard. The box will change to green with a white checkmark.
- Selected Standards: The selected standards will be displayed in the Selected Standards section.
- Add Subjects: If you want the assessment to include standards from other subjects, select Add Subjects button to see a menu of other standard sets that are available. Select the standard set you want and then select the standards as done previously.
- Previous/Save/Next buttons: Click on Next after you have made all the standards selections and you wish to continue with your assessment creation. Your work will be automatically saved. If you are done with your selections and wish to exit the system until a later time, click on Save. If you need to go back to the previous step, click on Previous.
Answer Keys: The next step is to set up the answer sheet (key).
- The number of items on the assessment will be automatically displayed.
- A matrix will populate below with a row for each item, indicating the Question (item) Type, Number of Choices, Type of Choices, Correct Answer, Item Preview, Points Possible.
- Select the Standard(s) aligned to each item.
- Item Preview: Click on the View (eye) icon to preview the item details.
Note: Setup Multiple Forms/Versions is not available for ExamView assessments.
Performance levels (optional): If available, you can use an existing template, or customize performance levels as desired. Performance levels help users to interpret their assessment data in reports.
- Load from Available Templates: Click here to use a template previously uploaded into SchoolCity by the District Template Manager, as determined by permission from the district administrator. (See Step 13)
- Add Performance Level Sets: Click here to include up to 2 additional performance level sets. (See Step 14)
- Skip Performance Level: Click here if you do not want to add performance levels. A message will appear confirming this action. Click OK to go to the next step.
- Customize Performance Levels: Click here to create customized performance levels (See Step 15)
Load from Available Templates:
- Click on Load from Available Templates.
- Scroll through the existing templates and select the one you wish to use by clicking on Apply this Template:
- The template will appear in the Performance Level step.
- You may edit the template by deleting levels, renaming the levels, changing colors, changing the “Percentage From” values, setup levels by Cut Points instead of by Percentage.
Add Performance Level Sets: (Optional) Click here if more than one set of Performance Levels is desired. For example, one set may be by performance descriptors and one set may be by alphabetical grades. A maximum of three Performance Level sets may be created. A minimum of two sets are needed to enable this feature.
- Click on Add Performance Level Sets.
- The first set will appear under an orange tab. Two new tabs will show Set 2 and Set 3.
- Click on the Performance Level Set 2 tab. Repeat the same process for the second set by either loading from available templates, or creating custom performance levels. Repeat for Performance Level Set 3.
- To delete Set 3, click on the x in the upper right corner of the tab. An alert message will appear. Click Delete to continue.
- To delete Set 2, click on the x in the upper right corner of the Set 2 tab. A different alert message will appear. Deleting all performance levels will NOT delete Set 1.
Customize Performance Levels: You may choose to create your own performance levels by percentage or by cut points instead of using an existing template, or to modify an existing template.
- Click on Add Performance Level for each new performance level you wish to include. Beginning with the lowest level, enter the level number, description, and color code.
- Setup Performance Levels by Percentage: Select which level corresponds with proficient and enter the desired percentage correct for proficient and above. The cut points will be automatically calculated as determined by the total points possible.
- Setup Performance Levels by Cut Points: If you prefer to set up the performance levels by cut points instead of percentage, then select Cut Points, and enter the desired cut points for each level. The percentages will be automatically calculated.
- Previous, Save, and Next: Click on Next after you have made all your selections and you wish to continue with your assessment creation. If you are done with your selections and wish to exit the system click on the Save button before exiting. If you want to go back to a previous step, click on Previous.
Setup: The final step in creating the assessment is to determine the administration details.
- Administration Window: Depending on the district default, normally the assessment window is set from the current date for 30 days. You can manually change the dates by clicking on the calendar icon, then choosing the date range of your assessment. Click on Apply to save your date settings.
- Method of Delivery: Scanning and GradeCam™ are paper/pencil methods using a scan-able answer sheet. Online assessments are administered via the Student Portal. More than one method may be selected.
- Enable Browser Lock Down: If requested by the district, a lock down browser may be available. Slide No to Yes to enable.
- Online Settings: If you are administering the assessment with an online answer sheet, slide Show to Hide to view the online settings (See below for details).
- Answer Sheet Template: If administering the assessment on paper using traditional scan sheets, determine which answer sheet you will use individual or class roster. Click on the view icon (eye) to view each layout. [Note: GradeCam™ answer sheets are individual layout only.]
- Bubble Size: Determine which size bubble you prefer for your answer sheet. Click on the view icon (eye) to view a sample of each size. [Note: GradeCam™ sheets have only one bubble size.]
- Answer Sheet Printing Start Date: Determine the date when answer sheets can be printed before the window start date.
- Scoring End Date: Determine the date when the scoring of Constructed Response items must be completed.
Online Settings: Slide Show to Hide to show all settings: Click on the “i” icon to view a brief description of each property or tool.
- Duration: (optional) Slide No to Yes to include a duration for the assessment. Determine how many hours/minutes you want to allow students to complete the assessment. Time may be added or deleted during the test. Use the padlock to lock this property.
- Time Window: Set the beginning and ending time students will be able to access the assessment in the Student Portal. To change the default Start Time and/or End Time, click on the clock icons.
- Days Window: Select the days of the week the assessment will be available to students. Click on the box next to the day to unselect (if green), or select (if open).
- 4 Digit PIN Verification: Pre-selects the requirement of a 4-digit PIN number for students to take an online assessment in the Student Portal
- Display Item Details in Student Portal: Pre-selects display of item details in Student Portal when reviewing scores. This can be turned on and off at any time in the testing process.
- Auto Activation: Scheduled students will be automatically activated to take the assessments once it is published.
- Auto Reactivation: Once a test is activated, students will be able to re-enter an assessment during the administration window as long as the assessment has not been submitted. The following scenarios will allow the student to re-enter the assessment if auto-reactivation is enabled: student closes/refreshes the browser; the application times out; connection to the Internet was temporarily lost; student clicks the exit button.
- Display Timer: Pre-selects the display of the timer (countdown clock) in the Student Portal.
- Thermometer: Pre-selects the display of a thermometer that visually shows score when students submit their assessment in the Student Portal.
Online Tools: When selected, these tools will appear in the Student Portal for students to use while taking the online assessment.
- Calculator: The three levels of calculators are Advanced, Basic or Scientific. Only one may be opened at a time. Tutorials on using each of the calculators can be viewed at http://learn.desmos.com.
- Equation Editor: The Equation Editor is part of the CKEditor text box formatting tools. There are four levels of editors: Elementary, Algebra, Algebra with Trigonometry, and Advanced. Students can use the CKEditor to write the equation in the space provided and click OK to enter it into the text box for scoring.
- Advanced Math Editor: Includes all functions and symbols, and is to be used for calculus or other advanced math courses.
- Algebra Editor: Includes basic elementary and basic algebraic functions.
- Algebra with Trigonometry: Includes algebraic functions/symbols and is appropriate for trigonometry, geometry, and algebra.
- Elementary Editor: Includes basic elementary functions for addition, subtraction, multiplication, and division.
- Answer Eliminator: Allows students to cross out/eliminate incorrect answers.
- Color Contrast: Allows students to adjust screen background or font color based on student need or preference.
- Dictionary & Picture Dictionary: Tools for students to look up words during online testing.
- Graph: Virtual graphing paper in which students can add points and form lines.
- Highlighter: This tool allows students to highlight text in pink, yellow, or blue.
- Line Reader: A moveable, resizable frame to help students track text.
- Notes: Allows students to click on the talk bubble to make a note to themselves and/or the teacher. The note is moveable and resizable.
- Periodic Table: A tabular arrangement of the chemical elements, ordered by their atomic number, electron configuration, and recurring chemical properties.
- Protractor: A transparent protractor that can move over a question to measure angles in test items. The protractor can also rotate by clicking and dragging on the curved arrow in the circle.
- Ruler: A moveable ruler is transparent so students can move it over a question to measure lengths in inches or centimeters. The ruler can be rotated the by clicking and dragging on the curved arrow in the circle.
- Text to Speech: A tool to read text aloud to students.
- Word Translate: Allows students to translate words by highlighting a word (not a phrase) in the text of the assessment to translate from English to Spanish. By clicking the speaker button on the right side of a translation, students can have words read aloud in Spanish.
- Zoom: A tool to enlarge or shrink text.
Allow Multiple Sessions: Slide No to Yes, and complete the information as desired. Online assessments may be split into sessions, each with a designated number of items for students to complete and a duration.
Previous, Save, Save & Close and Publish: If you are done with your selections, but are not exiting the system click on Save. If you are not ready to deliver the assessment and plan to make edits, select Save & Close. You may publish later from the Assessment Manager. If you need to go back to a previous step click on Previous. Select Publish when the assessment is ready to administer to students.
- Publish or Go to Advanced Settings: When you publish your assessment, a message will appear asking if you are done or if you want to go to advanced settings. Advanced settings will offer you the opportunity to refine and revise your online administration settings, set flags, and adjust the scheduling of students. If you want to skip this for now, click on No thank you, I’m Done. If you want to go to Advanced Settings, click on Yes, take me to Advanced Settings.
- The new assessment will be listed in the Assessment Manager under the tab in which it was created: My Assessments, School, or District. Assessments you have recently created or have been working with will be listed under the Recent tab.
- To revise the assessment, click on the gear icon to return to Setup.
- If published, the assessment must be unpublished before any changes can be made.
Upload Test Document. The ExamView test booklet can be uploaded into SchoolCity SUITE. This will allow users to print out the test booklet for paper administration.
- To upload the test document, click the closed folder icon.
- Then drag and drop the test booklet file from your computer into the box or select file.
- When the test booklet is successfully uploaded, the folder icon appears open, and the booklet can be printed.