SchoolCity SUITE offers a variety of electronic repositories of data, or banks, in which users can choose questions items and passages to create an Item Bank Assessment. Users may also create items and passages in the Work Space for use in an assessment. An Item Bank Assessment may be aligned to standards, include a number of different question/item types, administered and scored online, or administered on paper with a scannable answer sheet and scored using SchoolCity Scan and a supported scanner or GradeCam™ technology.
GradeCam must be licensed through SchoolCity.
Where to Start
- From the Top Menu Bar, select Assessments.
- Click on Create Assessment, then select Item Bank.
- From the Launchpad, click on the ASSESSMENTS flip card to turn it over to reveal the assessment options.
- Select the Create Assessments option.
- Select Item Bank
Notice the arrows indicating the setup process at the top of the page. The current step will be highlighted in green.
- School Year: The new assessment will default to the current school year. To select another year, click on the current year and select the correct year from the drop down.
- Assessment level: Depending on your role and permissions, you may be able to create assessments for your class only, and/or at the School and/or District level. Select the level appropriate for this assessment, if a selection is available.
- Assessment Name: Enter the assessment name. The assessment name should be unique and clear to you and anyone you may decide to share with.
- Subject: Select the subject from the drop-down menu. You can add other subjects in the next step, if desired.
- Existing Collection: Select the Collection to save the assessment to.
- PLC: Select an existing Professional Learning Community (PLC).
Student Selection: There are four options for scheduling students:
- Student Selection: There are four options for scheduling students:
- Schedule all students: If you are a teacher level user, then all students are all the students on your roster(s). If you are a school level user, then all students are all students in the school. If you are a district level user, then all students are all students in the district.
- Schedule students by grade level: Use this option if you want only students in a specific grade(s) to take the assessment. Check the box(es) of the grade(s) you wish to schedule
- Schedule students by Course Group or Course: Use this option if you have created Course Groups in the Group Manager or would like only students in a specific Course(s) to take the assessment.
- Schedule students by Student Group: Choose this option if you have created student groups in the Group Manager and want only those students to take the assessment.
- Save/Next: Click on Save if you are done with your selections and wish to exit the system to return at a later time. Click on Next, to go to the next step. Your work will be automatically saved.
For each step in the process, you must click on Next to complete the current step and move to the next step. When this is done properly, a green checkmark will appear in each process step at the top of the screen. The assessment cannot be published until all steps in the creation process have been checked.
The next step in the creation process is to determine the filters for the items you want on the assessment.
- Select Items by Standards or Select Items by Criteria: This document will focus on Select Items by Standards.
- Select Standards: For ELA, the standards your state uses will populate by strand, then grade. For Math and other subjects, grade levels will populate first, then domains or topics.
- Select grade: Select the desired strand/grade/domain/topic and the standards will appear on the right-hand side.
- Standards: Select the appropriate standard(s) from the list by checking the open box next to the standard number. The box will change to green with a white checkmark.
- Item Bank Items: The number of items in the available Item Banks for each standard will be shown in green in brackets.
- Selected Standards: The selected standards will be displayed in the Selected Standards section.
- Add Subjects: If you want the assessment to include standards from other subjects, select Add Subjects button to see a menu of other Standard Sets that are available. Select the Standard set you want and then select the standards.
- Create: Create items directly from within the Create Assessment process.
- A full screen New Item creation option displays to permit "on the fly" item creation. (Please see the Create Items Help Document for detailed information).
- Previous/Save/Next: Click on Next after you have made all the standards selections and you wish to continue with your assessment creation. Your work will be automatically saved. If you are done with your selections and wish to exit the system until a later time, click on Save. If you need to go back to the previous step, click on Previous.
The next step in the assessment creation process is to select the items for the assessment
- Items: The items shown match your selected standard. Scroll down to see all items.
- Modify: If you need to revise the chosen criteria, click on Modify to return to the previous step.
- Show/Hide Filters: Click on the Show/Hide Filters button to display more information about the matching items. (See Step 5)
- Item Used/Not Used, Passages Used/Not Used/No Passage: Check the Items Used box to show items that have been used in another assessment. Uncheck to hide those items. Check the Items Not Used box to show items not used in another assessment. One or both boxes may be checked.
- The Create Item button is available for use on the Items page.
- When the Items Used box is checked and the Items Not Used box in unchecked, then the Assessments that include an item can be viewed. Click on the Check to view the Items in Use - Assessment List.
By showing the filters, you can see specific details about the total number of items and passages.
- Item Banks: The Item Bank(s) your district has licensed will display showing the total number of items and passages that match the chosen criteria.
- Subjects: The number of matching items by Subject is displayed. Depending on the selected Standards, items may be aligned to more than one subject.
- Grades: The chosen grade or a range of grades may be shown as some items/passages are appropriate for a range of grades.
- Standards: All standards to which the items/passages are aligned will be shown.
- Totals: The total number of items and passages display according to Items Used/Not Used filters.
- Select filters: To begin narrowing down the number of items/passages choices, select the specific item bank(s), subject(s), grade(s), and standard(s) by clicking on the title, which changes to green when selected. Scroll down to see all items.
- Click on the gear icon in the top right-hand corner, and a drop-down list of additional filters will appear.
- Add/Remove Filters: You can further filter the original set of items and passages by selecting one or more filters. Select the desired filter(s) from the list by checking the box.
- Update: Click on Update to add the new filters.
- An additional row for each filter will appear under the Standards row. The number of items and passages aligned to the selected standards within the specific filter will display.
- Click on any filter, or combination of filters to focus your item selection. Unclick the selected filter to remove it and then reselect another. At any time, you can open the gear icon to remove filters you do not want or need.
- Item Types: Depending on the Item Bank, Subject, and Standards, the following item types may be available:
- Constructed Response (CR): Requires a written response from the student which is normally graded using a rubric.
- Evidence-Based Selected Response (EBSR): Determine correct answers in a two-part question where Part B is the text evidence for Part A.
- Explicit Constructed Response (XCR): Determine the exact answer for a question
- Gap Match (GM) and Graphic Gap Match (GGM): Drag and drop the correct answer in the specified place.
- Graphing Lines (GL): Draw lines on a graph according to the information in the problem.
- Graphing Points (GP): Plot points on a graph according to the information in the problem.
- Hot Spot (HS): Choose the answer by clicking on the correct spot.
- Hot Text (HT): Choose underlined parts of a text as the correct answer(s).
- Inline Choice (IC): Choose from a drop-down list of possible answers within a sentence.
- Matching Table (MT): Decide if each answer choice in a table answers the question.
- Multiple Binary (MB): Decide whether each answer choice is true/false, yes/no, or correct/incorrect.
- Multiple Choice (MC): Choose one correct answer from a number of answer choices.
- Multiple Response (MR): Choose two or more correct answers from a number of answer choices.
- Number Line (NL): Plot points on a number line.
- Number Line Dot Plot (NLDP): Complete a line plot that displays data given.
- Numerical Response (NR): Use a number pad to enter the correct answer if online, complete a griddable template if on paper.
- Order Items (OI): Place answer choices in the correct order.
Please see the Help document, Create Assessments: Assessment Item Types, for more information.)
- Click the View icon (eye) to see more details about a specific item.
- View the Properties on the right. Use the scroll bar to view all properties and aligned standards.
- Click on the Passage name in blue font to preview it. You can view all items connected to this passage, items aligned to other standards, and passage properties (See Step 8).
- View the Rationale (if available) as to why students might select the incorrect answers.
- Click on the Passages tab to view each passage and associated items. Scroll down to view all items.
- View all Items aligned to the standards selected in the Filters step for this passage.
- Click on Items with Other Standards to view more items aligned to other standards than what was selected.
- Click on Properties to view details about the passage.
- Export to PDF by clicking on the download icon.
- Report an error: If you find an error in an item grammar, conventions, standards-alignment, incorrect answer, or other problem, please let SchoolCity know. Click on the red exclamation point icon to send an email.
- Check the open box next to the item number to select it. The item is selected when a white check appears in a green box. [Note: Some items can only be administered online. If you select an online-only item, a message will appear with that information.]
- The number of items selected for each standard will display on the left-hand side of the screen.
- A Selected Items tab will appear as soon as one item is selected. Click on this tab to view all selected items. Items can be deleted by unchecking the box next to the Item Name.
- Previous/Save/Next: Click on Next after you have selected all items and you wish to continue with your assessment creation. Your work will be automatically saved. If you are done with your selections and wish to exit the system until a later time, click on Save. If you need to go back to the previous step, click on Previous.
The Summary is the next step in the assessment creation process. It provides an overview of the assessment.
- Setup Multiple Forms/Versions: If you are administering the assessment on paper only, and would like multiple forms/versions, slide No to Yes. Select the number of forms you would like as prompted. The assessment item order will be automatically rearranged on each form. [Note: You may select setup multiple forms only if the chosen items can be administered on paper, all items are Multiple Choice, and all items have the same number of answer choices.]
- Standard selection: At least one standard must be selected for each item. All aligned standards will be listed including those chosen in the Filters step. Choose the standard(s) you want for reporting purposes by clicking in the box next to the standard number.
- Points: The number in the box represents the default setting from the Item Bank. If the box is white, you may change the point value by clicking inside the box and entering the desired value. Because of the scoring rubric for CR items, the point value is set and cannot be changed, as indicated by a gray box.
- Order Items & Add Instructions: Click on the blue bar to customize the Test Booklet (See Step 11).
- Online Markup: Click here to add Text to Speech reading functionality, create support content for Pop-ups or Rollovers, and/or add resources (See Step 12).
- Show Item Totals: Click here to see a summary of the Items Types, DOK Levels, and Difficulty Levels (See Step 13).
- Online Preview: Click here to preview how the assessment will appear in the Student Portal (See Step 14).
- Test Booklet: Click here to preview a draft of the student test booklet for paper administration (See Step 15).
- Summary: Click here to view a draft of the summary of the assessment (See Step 16).
- Previous/Save/Next: On the bottom right, click on Next after you have made all your selections and you wish to continue with your assessment creation. Click on Save if you are done with your selections and wish to exit the system. Click on Previous if you need to go back to the previous step.
- Click on the blue bar, Order Items & Add Instructions.
- Items Numbering: The items appear in the order they were selected in the previous step. You can reorder the items automatically or manually.
- Auto allows you to reorder by dragging and dropping them into the correct order.
- Manual allows you to reorder the items by typing in the number next to each item.
- Test Booklet Preview: Click on the orange arrow to maximize the preview.
- Scroll through the Test Booklet, download, print, or zoom in or out by using the icons on the right.
- 2 column layout: Slide No to Yes to reorganize the items into two columns (if allowed by item type).
- Click Save and Update Test Booklet to view the changes.
- Custom Instructions: Click on Custom Instructions to organize the Test Booklet in sections with specific instructions.
- Number of Sections: Enter the desired number of sections, and click Update.
- Overall Instructions: Slide No to Yes to add overall instructions.
- Name each section, enter instructions, and indicate which items belong in the section.
- Click on Apply Sections.
- Click on Online Markup.
- The Online Markup Options are: to set Text to Speech, Custom Speech options, create Pop-ups and Rollovers, and add Resources. Delete Markup removes all markup from the current screen or from the entire assessment.
- Text to Speech (TTS): Set TTS for both passages and items, or only one or the other by checking the box next to each.
- Custom Speech: Allows users how to specify how text will be read vis SSML markup.
- Pop-up: Used for definitions of words or phrases. Highlight text for which you want to add a Pop-up, then click on Pop-up. Enter the Pop-up Content, then click on Add Markup.
- The pop-up will display as an underlined word in the text. Students will click on the word and the Pop-up will appear directly above the word or phrase.
- Rollover: Used for phrases or sentences. Highlight text for which you want to add a Rollover, then click on Add Markup.
- The Rollover will display as an arrow to the right of the sentence. Students will click on the arrow and the Rollover will appear above the original sentence or phrase.
- Resources: Click on the Download icon to upload a PDF of a resource for a specific item or for the test as a whole. Once uploaded, the download icon will be green.
- Click on the + icon to create a resource for an item or whole test. Name the resource and use the CKEditor formatting tools to create the resource. Use the trashcan icon to delete a resource.
- Click on Save & Preview to view the resource from the students’ point of view, or Save.
- Delete Markup: Remove all markups from the current screen or the entire assessment.
The item totals show how many of each item type you have selected, the number of items in each DOK Level, and the number of items in each Difficulty Level. Go back to the Items step if you want to reselect items to change the types, DOK or Difficulty levels.
This is a preview of the student booklet for paper/pencil administration, or for printing a hard copy of the assessment. The booklet will be stamped Draft until the assessment has been published in the last step of the creation process. Once published, a PDF of the test booklet will be automatically uploaded in the open folder icon in the Assessment Manager where it can be accessed for printing.
The Summary document includes an Assessment Summary section, a Standards Summary section, and an Items and Rubric/Rationale section. The Summary is stamped with Draft until the assessment is published in the last step of the creation process. Once the assessment has been published, a PDF of the summary will be automatically uploaded in the open folder icon in the Assessment Manager where it can be accessed for printing.
The Online Preview displays the view of the assessment from the perspective of how students will view it in the Student Portal.
Performance levels are optional. If available, you can use an existing template, or customize performance levels as desired. Performance levels help users to interpret their assessment data in reports.
- Load from Available Templates: Click here to use a template previously uploaded into SchoolCity by the District Template Manager, as determined by permission from the district administrator.
- Add Performance Level Sets: Click here to include up to 2 additional performance level sets.
- Skip Performance Level: Click here if you do not want to add performance levels. A message will appear confirming this action. Click OK to go to the next step.
- Customize Performance Levels: Click here to create customized performance levels.
- Click on Load from Available Templates.
- Scroll through the existing templates and select the one you wish to use by clicking on Apply this Template.
- The template will appear in the Performance Level step.
- You may edit the template by deleting levels, renaming the levels, changing colors, changing the “Percentage From” values, setup levels by Cut Points instead of by Percentage.
(Optional) Click here if more than one set of Performance Levels is desired. For example, one set may be by performance descriptors and one set may be by alphabetical grades. A maximum of three Performance Level sets may be created. A minimum of two sets are needed to enable this feature.
- Click on Add Performance Level Sets
- The first set will appear under an orange tab. Two new tabs will show Set 2 and Set 3.
- Click on the Performance Level Set 2 tab. Repeat the same process for the second set by either loading from available templates, or creating custom performance levels.
Repeat for Performance Level Set 3.
- To delete Set 3, click on the x in the upper right corner of the tab. An alert message will appear. Click Delete or Cancel.
- To delete Set 2, click on the x in the upper right corner of the tab. A different alert message will appear. Deleting all performance levels will NOT delete Set 1.
You may choose to create your own performance levels by percentage instead of using an existing template, or to modify an existing template.
- Click on Add Performance Level for each new performance level you wish to include. Beginning with the lowest level, enter the level number, description, and color code.
- Setup Performance Levels by Percentage: Select which level corresponds with proficient and enter the desired percentage correct for proficient and above.
- The cut points will be automatically calculated as determined by the total points possible.
- Setup Performance Levels by Cut Points: If you prefer to set up the performance levels by cut points instead of percentage, then select Cut Points, and enter the desired cut points for each level. The percentages will be automatically calculated.
- Previous, Save and Next: Click on Next after you have made all your selections and you wish to continue with your assessment creation. If you are done with your selections and wish to exit the system click on the Save button before exiting. If you want to go back to a previous step, click on Previous.
The final step in creating the AKO assessment is to determine the administration details.
- Administration Window: Depending on the district default, normally the assessment window is set from the current date for 30 days. You can manually change the dates by clicking on the calendar icon, then choosing the date range of your assessment. Click on Apply to save your date settings.
- Method of Delivery: Scanning and GradeCam™ are paper/pencil methods using a scan-able answer sheet. Online assessments are administered through the Student Portal. More than one administration method may be selected, unless you are using multiple forms/versions.
- Intended User: If you are administering the assessment online, you must indicate the intended user Student or Teacher. Student means that students will be completing the test online in the Student Portal. Teacher means that the teacher will enter the students’ answers on a Student Answer Sheet (online) after students take the test on paper. This is intended to be used by teachers whose students may have difficulty bubbling in the answer sheet themselves.
- Online Preview: Click here to view the assessment as students will see it in the Student Portal.
- Upload Student Assessment: If you want to administer the assessment with an online answer sheet, upload a PDF of the assessment here. Click on the closed folder, and a box will appear where you can drag and drop or select PDF files to upload. Once uploaded, the folder will appear as an open folder.
- Add Rubric(s): Add Teacher and/or Student Rubrics to be displayed online. The Teacher Rubric will be available when Teachers access the Score Online feature. The Student Rubric will be available to the Students when they are taking the assessment in the Student Portal.
- Enable Browser Lock Down: (only for districts that have Respondus enabled) Slide No to Yes.
The Lock Down Browser is only for districts that have Respondus enabled.
- Online Settings: If you are administering the assessment with an online answer sheet, slide No to Yes to view the online settings.
- Answer Sheet Template: If administering the assessment on paper using SchoolCity scan sheets, determine which answer sheet you will use individual or class roster. Click on the view icon (eye) to view each layout.
GradeCam answer sheets are individual layout only.
- Bubble Size: Determine which size bubble you prefer for your answer sheet. Click on the view icon (eye) to view each size.
GradeCam sheets have only one bubble size.
- Answer Sheet Printing Start Date: Determine the date when answer sheets can be printed before the Administration window start date.
- Scoring End Date: Determine the ending date that Constructed Response items can be scored after the closing of the Administration window.
Click on the icon to view a short description of this property.
- Duration: If delivering online and you want the test to be timed, slide No to Yes, and determine how many hours/minutes you want to allow students to complete the assessment. Click inside the time boxes to select the desired duration.
- Default Time Increment: The duration can be increased or decreased by a set number of minutes as needed during the testing session.
- Time Window: Determine the beginning and ending times you want the assessment to be available to students.
- Days Window: Determine which days the assessment will be available to students.
- Properties: Select the properties you want for your assessment.
- 4 Digit PIN Verification: Pre-selects the requirement of a 4-digit PIN number for students to take an online assessment in the Student Portal.
- Auto Activation: Scheduled students will be automatically activated to take the assessments once it is published.
- Auto Reactivation: Once a test is activated, students will be able to re-enter an assessment during the administration window as long as the assessment has not been submitted for scoring. The following scenarios will allow the student to re-enter the assessment if auto-reactivation is enabled: student closes/refreshes the browser; the application times out; connection to the Internet was temporarily lost; student clicks the exit button.
- Display Item Details in Student Portal: Pre-selects display of item details in Student Portal when reviewing scores. This allows students to see the correct answer as well as their answer on all test items.
- Display Timer: Pre-selects the display of the timer (countdown clock) in the Student Portal
- Thermometer: Pre-selects the display of a thermometer that visually shows raw score, percent correct, and performance level (if applied during setup) immediately after the student submits an assessment for scoring in the Student Portal.
- Online Tools: Check the box next to the tools you want students to use while taking the assessment in the Student Portal
- Calculator: The three levels of calculators are Advanced, Basic or Scientific. Only one may be opened at a time. Tutorials on using each of the calculators can be viewed at http://learn.desmos.com.
- Equation Editor: The Equation Editor is part of the CKEditor text box formatting tools. There are four levels of editors: Elementary, Algebra, Algebra with Trigonometry, and Advanced. Students can use the CKEditor to write the equation in the space provided and click OK to enter it into the text box for scoring.
- Media Upload: The three media types that Students are permitted to upload as a part of a Constructed Response and Writing Prompt item are Audio, Image and Video.
- Translation: The Translation setting permits the setting of approved languages and students may select the tool to redisplay the text while in the Student Portal in the approved languages.
The Translation Tool is only available when reading html text and will not read text from PDF or other image files.
- Answer Eliminator: Allows students to cross out incorrect answers.
- Color Contrast: Allows students to adjust screen background or font color.
- Dictionary: Allows students to look up words during online testing.
- Geometry: Allows students to use Geometry tool during online testing.
- Graph: Virtual graphing paper in which students can add points and form lines.
- Line Reader: This is a moveable, resizable frame to help students read without losing their place.
- Notes: Allows students to click on the talk bubble to make a note to themselves and/or the teacher. The note is moveable and resizable.
- Periodic Table: A tabular arrangement of the chemical elements, ordered by their atomic number, electron configuration, and recurring chemical properties.
- Picture Dictionary: Allows students to look up visuals during online testing.
- Pop-ups: Allows pop-ups setup in the Markup Panel to be viewed in online testing.
Pop-ups applies to Online Item Bank assessments only.
- Protractor: A protractor for measuring angles.
- Rollovers: Allows rollovers setup in the Markup Panel to be viewed in online testing.
Rollovers applies to Online Item Bank assessments only.
- Ruler: A ruler to measure length.
- Spell Check: Provides spell checking and word suggestion assistance for students when completing Constructed Response and Writing Prompt items during online testing.
- Text Magnifier: A tool to enlarge or shrink text.
- Text to Speech: A tool to read aloud to students in the Student Portal.
- Zoom: A tool to enlarge or shrink text and controls.
- Include Resources permits the user to add resources to the Test Booklet.
- Scoring End Date: Permits scoring through the posted date, permitting the Administration Window to be closed, restricting any additional administrations of the assessment.
- Personalized Review Assignment: Setup assignments based on Standards.
- Previous, Save, Save & Close, Publish: If you need to go back to a previous step click on Previous. If you are done with your selections but are not exiting the system click on Save.
If you are not ready to deliver the assessment and plan to make edits, select Save & Close. This option will allow you to make any necessary changes to the assessment. You may publish later from the Assessment Manager screen. Select Publish when the assessment is ready to administer to students.
If the Teacher will be administering the assessment on paper, and then entering the students answers on an online answer sheet, the setup does not include the online settings.
Please refer to the document, Administer Assessments: Entering Answers on Student Answer Sheet, for more information
- Select Online Answer Sheet.
- Select Teacher as Intended User.
- Upload Student Assessment, if desired.
- Scoring End Date: Determine the ending date that student answers can be entered after the closing of the Administration window.
When you publish your assessment, a message will appear asking if you are done or if you want to go to advanced settings. Advanced settings will offer you the opportunity to refine/revise your online settings, set flags and adjust the scheduling of students. If you want to skip this for now, click on No thank you, I’m Done. If you want to go to Advanced Settings, click on Yes, take me to Advanced Settings.
When you publish your assessment, a message will appear asking if you are done or if you want to go to advanced settings. Advanced settings will offer you the opportunity to refine and revise your online administration settings, set flags, and adjust the scheduling of students. If you want to skip this for now, click on No thank you, I’m Done. If you want to go to Advanced Settings, click on Yes, take me to Advanced Settings
- The new assessment will be listed in the Assessment Manager under the tab in which it was created: My Assessments, School, or District. Assessments you have recently created or have been working with will be listed under the Recent tab.
- If the assessment has been published, its Status will show as a green and the Activity will indicate Published.
- To make any edits to a Published assessment, it must first be Unpublished. Click on the down arrow on the far right under Functions. Click on Unpublish.
- A confirmation message will appear. Click OK, and then again in the second message.
- Click on the gear icon to return to Setup. Make revisions and publish again in the last step of the assessment creation process.