This lesson will show you how to set up email notifications in the Parent Portal. This will allow you to receive immediate emails about your student's attendance, grades, etc. There are two types of notifications that are available to those who have Parent Portal access: Email Notifications and a Weekly Digest.
Note: This feature must be enabled by your school district.
View and Edit Notifications
- Click Account, then Notifications.
- View existing notification settings.
Add Notifications
- Select the Event you want to be notified about. Some Events have to be set up based on your preferences and others can be saved by pressing Submit.
Remove Notifications
- To change or remove the notification, you must delete it by selecting the trash can icon. Once removed, the event notification can be added again.
Events, or notifications, are enabled and created for each child. In order to receive event notifications for other children, you must switch to that child's account, and enable the event when viewing their information in your Portal account.
Event Notification Overview
| EVENT | DESCRIPTION |
|---|---|
|
Zero on Assignment |
Your child received a 0 on an assignment in a Gradebook |
|
Scored below % on Assignment |
Your child scored below a specified percentage on an assignment in a Gradebook |
|
Received Negative Attendance |
Your child received an unauthorized tardy or absence |
|
Overall Grade Changes |
Your child's overall Gradebook grade changed drastically from one value to another (A to a B, or 3 to a 4) |
|
Grade Falls Below % |
Your child's overall Gradebook grade fell below a specified percentage |
|
Health Office Visit |
Your child went to the health office and other basic information |
Event Type Details
About this Event
When a teacher assigns a 0 value or score to an assignment in their Gradebook, an email will be sent for each assignment that the student has earned a 0, in all Gradebooks for any assignment.
This can potentially trigger many emails notifications depending on how many assignments with the score of 0 they earn.
Your Email Notification
When the event happens, an email will be sent to notify you of information like the assignment name and the teacher the Gradebook is from.
In Your Portal Account
When visiting your Portal account, you can review the event by doing the following:
- Click the Gradebook tab.
- Click to the title of the Gradebook the assignment is in.
There are three areas where you can learn more about the assignments:
- Assignments with Zeros will show the number of assignments in the Gradebook that are marked with a 0 score.
- Select With Zeros in Assignment Filters to change the assignment list to just assignments with a score or value of 0.
- In the Assignment List, click the title of the assignment to learn more. Information may or may not include a description, score information, date, due date, attachments, and any other information available for the teacher to record.
About this Event
As a parent or guardian, you can create a notification in the event that your child scores below a particular percentage on any assignment in any Gradebooks they may be tied to.
For example, in the event that your student earns less than 60% on an assignment, you will receive an email notification.
This alert currently only works for a Points-Based Gradebook where point values such as 20/25 and percentages such as 85% are the overall mark for the student.
This notification can potentially trigger many emails notifications depending on how many assignments have a score less than the percent configured in all gradebooks.
Your Email Notification
When the event happens, an email will be sent to notify you of information like the assignment name and the teacher the Gradebook is from.
In Your Portal Account
When visiting your Portal account, you can review the event by doing the following:
- Click the Gradebook tab.
- Click to the title of the Gradebook the assignment is in.
- Once in the Gradebook, you will see the Assignment List. Click the title of any assignment to learn more. Information may or may not include a description, score information, date, due date, attachments, etc.
About the Event
As a parent or guardian, you can create a notification in the event that your child is marked with an unexcused absense or tardy.
Your Email Notification
When the event happens, an email will be sent to notify you of the unverified absence, the teacher's class they were absent for, and the date of the absence.
In Your Portal Account
When visiting your Portal account, you can review the event by doing the following:
- Click Attendance, then Attendance Marks. Your menu will include two views of attendance information such as Year Summary and Attendance Marks.
- Change the Type filter to Absent.
- A list of Absent attendance marks will display in the Attendance list.
About the Event
As a parent or guardian, you can create a notification in the event that the overall grade or mark your child is has in a single Gradebook changes from one value to another. For example, if your student moved from a B to A, B to D, a 1 to 3, or 4 to 3.
Your Email Notification
When the event happens, an email will be sent to notify you of the overall grade or mark in a single Gradebook changing, as well as the most recent assignment score that contributed to the change.
In Your Portal Account
When visiting your Portal account, you can review the event by doing the following:
- Click the Gradebook tab.
- Click to the title of the Gradebook the assignment is in.
- Once in the Gradebook, you will see the Assignment List. Click the title of any assignment to learn more. Information may or may not include a description, score information, date, due date, attachments, etc.
About the Event
As a parent or guardian, you can create a notification in the event that the overall grade or mark falls below a particular percentage in your child's Gradebooks.
This alert currently only works for a Points-Based Gradebook where overall marks are based on percentages such as 85% or 62%.
This notification can potentially trigger many emails notifications depending on how many and how frequent Gradebook grades change to the percentage configured.
Your Email Notification
When the event happens, an email will be sent to notify you that the teacher's Gradebook overall mark or grade has dropped below the percentage configured, in a single Gradebook. It will show the percentage it was previously the current drop.
Note: If other notifications are enabled such as Overall Grade Changes, Zero on Assignment, and/or Scored Below a % on an Assignment, it may trigger or alert you with multiple emails for each notification for you have set up.
For example, if a student received a 0 on an assignment that changed their overall grade from an A to a C, and that assignment is a score less than 65%, you may receive up to 4 email notifications.
In Your Portal Account
When visiting your Portal account, you can review the event by doing the following:
- Click the Gradebook tab.
- Click to the title of the Gradebook the assignment is in.
- Once in the Gradebook, you will see the Assignment List. Click the title of any assignment to learn more. Information may or may not include a description, score information, date, due date, attachments, etc.
About the Event
As a parent or guardian, you can create a notification in the event that your child goes to the Health Office. This will be sent once a Health Clerk or Nurse records information in the office log.
This alert is dependent on your school site's use of the Health tools available to them.
Your Email Notification
When the event happens, an email will be sent to notify you that your child visited the Health Office or Nurse, if the clerk or nurse recorded the information in Illuminate's Office Log.
Additional Health information is not provided or displayed on the portal. To find out more information about the Health Office visit notification, please contact your School Site Staff, Teacher or Health Clerk.
Weekly Digest
The Weekly Digest contains a summary of your student's Attendance, Assessments, and Gradebook grades. It is sent every Friday at 4pm to your registered email address. This digest shows information from the current week (Monday through Friday).
Most information can be found in detail on your portal account. For Behavior information, you will be directed to your child's school site for more details about any incidents that may occur.
To enable the Weekly Digest emails, do the following:
- Click Account, then Account Settings.
- Check the box next to Weekly Digest.
- Click Submit.
Next Steps
To learn more about the Parent Portal, see the tour by visiting the Parent Portal Experience.