Postsecondary Status (PSTS)

PSTS refers to the Postsecondary Status file providing postsecondary status  as part of Fall 2 and End of Year submissions.

For information on the survey guidance for LEAs to collect this data, please visit the CALPADS Communications page.

For data to generate into the PSTS Extract, students must follow this validation:

• For Code 10 (Fall 2 Submission) - California Partnership Academy:
  • Add Student Program:California Partnership Academy (PST) for the current year
    • Fill in site with the school where the student was enrolled for 12th grade
    • Add Sub Program for educational/training program
• For Code 20 (Fall 2 Submission) - Career Technical Education:
  • Add Student Program: Career Technical Education (PST) for the current year
    • Fill in site with the school where the student was enrolled for 12th grade
    • Add Sub Program for educational/training program
  • Student should have Completer Year for CTE Pathway for the 12th grade enrollment year (on CTE Pathways page)
  • Student should have Graduation Status for 12th grade enrollment year (on Student Demographics page)
• For Code 30 (EOY Submission) - Special Education:
  • Add Student Program: Special Education (PST) for the current year
    • Fill in site with the school where the student was enrolled for 12th grade
    • Add Sub Program for educational/training program
  • Student should have Special Ed ID filled in (on Special Education Details page - Spec Ed > Student Details)
    • This may be the same as the Special Ed ID from your SpEd vendor or can have the Local Student ID again
  • Student should have SELPAfilled in (on Special Education Details page - Spec Ed > Student Details)
    • Options for SELPA are controlled by Special Ed Selpa code table in Code Management
  • Student should have NPS(Non-Public/Private School) filled in (on Special Education Details page - Spec Ed > Student Details)
    • Options for NPS are controlled by Special Ed County and Non-Public/Private Schools Codes table in Code Management

For questions on which program you should add to students, please contact CALPADS for support.

1. Click on Reports
2. Under Admin, select State Reporting

3. Once on the State Reporting Tools page, select CALPADS Postsecondary (PSTS) Extract

1. Validation Logs: These are logs predicting potential errors with the PSTS submission. A validation log will automatically be created each time the "Generate Report" button is selected and will show a date and timestamp. Validations reference the logic mentioned in the Data Entry area of this document.
2. View as Standard Report: This option will let you run the report like you would any custom/prebuilt report in Illuminate.
3. Academic Year: Even though Postsecondary refers to students who were enrolled/graduated in the previous year, this extract should be run for the current year.
4. Fall 2 Submission: Choose Yes if this is for Fall 2 (Codes 10 and 20), or No if this is for EOY (Code 30).
5. Generate Report: Clicking this will run the tool to show data for the site, academic year, and Fall 2 selection.
6. Download Options: The results can be downloaded as Excel, PDF, Tab Delimited, or More formats.

Once you've generated data, select More and then click on the radial option next to CALPADS for the appropriate format to submit and then click Download.

For questions on how you should report student data or which codes to use, contact CALPADS.